Free Service Agreement

Free Service Agreement

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Service Agreement

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Service Agreement

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A General Service Agreement may be used for work that is on a fixed term or fixed project basis.


Your Service Agreement

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GENERAL SERVICE AGREEMENT

THIS GENERAL SERVICE AGREEMENT (the "Agreement") dated this 15th day of June, 2024

BETWEEN:

______________________ of ______________________________, _________________________, __________, __________
(the "Client")

- AND -

______________________ of ______________________________, _________________________, __________, __________
(the "Contractor").

BACKGROUND:

  1. The Client is of the opinion that the Contractor has the necessary qualifications, experience and abilities to provide  services to the Client.
  2. The Contractor is agreeable to providing such  services to the Client on the terms and conditions set out in this Agreement.

IN CONSIDERATION OF the matters described above and of the mutual benefits and obligations set forth in this Agreement, the receipt and sufficiency of which consideration is hereby acknowledged, the Client and the Contractor (individually the "Party" and collectively the "Parties" to this Agreement) agree as follows:

  1. Services Provided
  2. The Client hereby agrees to engage the Contractor to provide the Client with the following services (the "Services"):
    • _______________________________________________________________
      _______________________________________________________________.
  3. The Services will also include any other tasks which the Parties may agree on. The Contractor hereby agrees to provide such Services to the Client.
  4. Term of Agreement.
  5. The term of this Agreement (the "Term") will begin on the date of this Agreement and will remain in full force and effect until the completion of the Services, subject to earlier termination as provided in this Agreement. The Term of this Agreement may be extended with the written consent of the Parties.
  6. In the event that either Party breaches a material provision under this Agreement, the non-defaulting Party may terminate this Agreement immediately and require the defaulting Party to indemnify the non-defaulting Party against all reasonable damages.
  7. Performance
  8. The Parties agree to do everything necessary to ensure that the terms of this Agreement take effect.
  9. Currency
  10. Except as otherwise provided in this Agreement, all monetary amounts referred to in this Agreement are in USD (US Dollars)
  11. Compensation
  12. The Contractor will charge the Client a flat fee of $0.00 for the Services (the "Compensation").
  13. The Client will be invoiced when the Services are complete.
  14. Invoices submitted by the Contractor to the Client are due within 30 days of receipt.
  15. In the event that this Agreement is terminated by the Client prior to completion of the Services but where the Services have been partially performed, the Contractor will be entitled to pro rata payment of the Compensation to the date of termination provided that there has been no breach of contract on the part of the Contractor.
  16. The Compensation as stated in this Agreement does not include sales tax, or other applicable duties as may be required by law. Any sales tax and duties required by law will be charged to the Client in addition to the Compensation.
  17. Reimbursement of Expenses
  18. The Contractor will be reimbursed from time to time for reasonable and necessary expenses incurred by the Contractor in connection with providing the Services.
  19. All expenses must be pre-approved by the Client.
  20. Confidentiality
  21. Confidential information (the "Confidential Information") refers to any data or information relating to the business of the Client which would reasonably be considered to be proprietary to the Client including, but not limited to, accounting records, business processes, and client records and that is not generally known in the industry of the Client and where the release of that Confidential Information could reasonably be expected to cause harm to the Client.
  22. The Contractor agrees that they will not disclose, divulge, reveal, report or use, for any purpose, any confidential information which the Contractor has obtained, except as authorized by the Client or as required by law. The obligations of confidentiality will apply during the term of this Agreement and will survive indefinitely upon termination of this Agreement.
  23. All written and oral information and material disclosed or provided by the Client to the Contractor under this Agreement is Confidential Information regardless of whether it was provided before or after the date of this Agreement or how it was provided to the Contractor.
  24. Ownership of Intellectual Property
  25. All intellectual property and related material, including any trade secrets, moral rights, goodwill, relevant registrations or applications for registration, and rights in any patent, copyright, trademark, trade dress, industrial design and trade name (the "Intellectual Property") that is developed or produced under this Agreement, will be the sole property of the Client. The use of the Intellectual Property by the Client will not be restricted in any manner.
  26. The Contractor may not use the Intellectual Property for any purpose other than that contracted for in this Agreement except with the written consent of the Client. The Contractor will be responsible for any and all damages resulting from the unauthorized use of the Intellectual Property.
  27. Return of Property
  28. Upon the expiry or termination of this Agreement, the Contractor will return to the Client any property, documentation, records, or Confidential Information which is the property of the Client.
  29. Capacity/Independent Contractor
  30. In providing the Services under this Agreement it is expressly agreed that the Contractor is acting as an independent contractor and not as an employee. The Contractor and the Client acknowledge that this Agreement does not create a partnership or joint venture between them, and is exclusively a contract for service.
  31. Notice
  32. All notices, requests, demands or other communications required or permitted by the terms of this Agreement will be given in writing and delivered to the Parties at the following addresses:
    1. ______________________
      ______________________________, _________________________, __________, __________
    2. ______________________
      ______________________________, _________________________, __________, __________

    or to such other address as either Party may from time to time notify the other.

  33. Indemnification
  34. Except to the extent paid in settlement from any applicable insurance policies, and to the extent permitted by applicable law, each Party agrees to indemnify and hold harmless the other Party, and its respective affiliates, officers, agents, employees, and permitted successors and assigns against any and all claims, losses, damages, liabilities, penalties, punitive damages, expenses, reasonable legal fees and costs of any kind or amount whatsoever, which result from or arise out of any act or omission of the indemnifying party, its respective affiliates, officers, agents, employees, and permitted successors and assigns that occurs in connection with this Agreement. This indemnification will survive the termination of this Agreement.
  35. Modification of Agreement
  36. Any amendment or modification of this Agreement or additional obligation assumed by either Party in connection with this Agreement will only be binding if evidenced in writing signed by each Party or an authorized representative of each Party.
  37. Time of the Essence
  38. Time is of the essence in this Agreement. No extension or variation of this Agreement will operate as a waiver of this provision.
  39. Assignment
  40. The Contractor will not voluntarily, or by operation of law, assign or otherwise transfer its obligations under this Agreement without the prior written consent of the Client.
  41. Entire Agreement
  42. It is agreed that there is no representation, warranty, collateral agreement or condition affecting this Agreement except as expressly provided in this Agreement.
  43. Enurement
  44. This Agreement will enure to the benefit of and be binding on the Parties and their respective heirs, executors, administrators and permitted successors and assigns.
  45. Titles/Headings
  46. Headings are inserted for the convenience of the Parties only and are not to be considered when interpreting this Agreement.
  47. Gender
  48. Words in the singular mean and include the plural and vice versa. Words in the masculine mean and include the feminine and vice versa.
  49. Governing Law
  50. This Agreement will be governed by and construed in accordance with the laws of republic of ____________________
  51. Severability
  52. In the event that any of the provisions of this Agreement are held to be invalid or unenforceable in whole or in part, all other provisions will nevertheless continue to be valid and enforceable with the invalid or unenforceable parts severed from the remainder of this Agreement.
  53. Waiver
  54. The waiver by either Party of a breach, default, delay or omission of any of the provisions of this Agreement by the other Party will not be construed as a waiver of any subsequent breach of the same or other provisions.

IN WITNESS WHEREOF the Parties have duly affixed their signatures under hand and seal on this 15th day of June, 2024.

 



_______________________________
__________________________(Client)

 



_______________________________
__________________________(Contractor)


Last updated December 29, 2023

What is a Service Agreement?

A Service Agreement is a written contract between a service provider and customer that outlines the exchange of services for payment. The agreement should include the rights and responsibilities of each party, and details such as:

  • Services provided and timelines
  • Each party’s information
  • Billing and payment
  • Expenses
  • Intellectual property provisions
  • Indemnification terms
  • Confidentiality 

A Service Agreement is also called a/an:

  • General Service Contract
  • Independent Contractor Agreement
  • Consulting Services Agreement
  • Contract for Service

Service Contracts should not be used as an agreement between an employer and an employee. For part-time, full-time, or fixed-term employment arrangements, use an Employment Contract instead. 

Why do I need a Service Agreement?

A signed Service Agreement is a valuable document for service providers because it protects their interests and ensures they get paid for their work by providing evidence of scope of work agreed between the parties. Employees are regulated under Singapore’s Employment Act, however, self-employed service providers are not. Therefore it’s wise to document the pay rate for each job, invoicing frequencies, and any insurance, liability or intellectual property clauses.

For clients, a Service Agreement ensures there’s no confusion about payment or remuneration, expenses, or the details about the service being provided. Furthermore, the Ministry of Manpower encourages all service-buyers to adopt the Tripartite Standard on Contracting with Self-employed Persons (SEPs), like independent contractors, to foster stronger working relationships in Singapore.

The Service Agreement is also legally binding and provides some protection for each party if the other breaches the agreement. Having a written record of the arrangement can save time and money if a misunderstanding or dispute arises.

Who should use a Service Agreement?

Anyone who provides a service to a client, or wants to hire a contractor, should use a Service Agreement. Some common examples of service providers that use service contracts include:

  • Caterers
  • Cleaners
  • Construction companies and contractors
  • Consultants
  • Child care providers
  • Delivery service providers
  • Dog walkers
  • Editors
  • Fitness coaches
  • Freelancers
  • Graphic designers
  • Hairstylists and makeup artists
  • Landscapers
  • Legal service providers
  • Musicians
  • Online marketers
  • Photographers
  • Public relations specialists
  • Social media managers
  • Web developers
  • Writers and editors

How do I create a Service Agreement?

You can use LawDepot’s questionnaire to create a Service Agreement easily. Our easy-to-follow template will ensure you complete the necessary steps:

1. State how long the services are needed

State how long the contractor will need to provide the service in your agreement.

The Service Agreement can be for:

  • A single job: the contract lasts as long as it takes to complete the job
  • A fixed-term: the contract comes to an end on a specified date
  • Indefinitely: the contract continues until ended by either of the parties

2. Give a description of the service

Accurately describe the services that the contractor is providing. Giving a detailed description in your Service Agreement gives the contractor and client a clear idea of what to expect and lowers the chances of misunderstandings later.

For example, if a client hires a photographer to take pictures for their business, the Service Agreement might outline details like:

  • Who provides the equipment
  • Who provides any props or wardrobe
  • The number of pictures the client will receive
  • Whether the photographer will edit the pictures
  • When the client gets the pictures
  • Who owns the intellectual property in the photographs

3. Provide each party’s information

A Service Agreement should include the service provider’s and client’s information. Doing so allows the agreement to act as a convenient reference if the parties ever need to contact each other.

The agreement must include each party’s name and address and whether they’re an individual or company.

4. Specify the payment details

Some payment details to consider when creating your Service Agreement include:

  • Billing
  • Deposit
  • Payment schedule
  • Interest on late payments

Billing details

State whether the service provider will bill the client with a flat fee, an hourly rate, or some other form of payment (e.g., with a combination of money and stocks). Also, specify if the billing amount will include GST.

Deposit

State if the Service Agreement includes a deposit, and if so, how much it is.

A deposit is a sum of money that the service provider receives from the client in advance as security or collateral for delivery of the service. A deposit is usually 10% to 50% of the total contract amount depending on the industry.

Payment Schedule

Specify whether the client will pay the contractor when the work is complete or at certain stages. It’s common for one time jobs to have a one-time payment. However, longer projects often have a customized payment schedule based on the service provider hitting certain milestones. Service contracts of indefinite duration will feature regular payments.

Late payments

State how long the customer has to pay the service provider after receiving an invoice for the work and whether late payments will result in interest charges.

Fifteen to 30 days is typically sufficient time to pay an invoice. The contractor can also ask for payment upon delivering the receipt within a specific time. A contractual interest rate of 5% or 6% would be considered reasonable. If the rate is set too high it will not be enforced by the courts.

5. Outline the agreement’s terms

A Service Agreement should also outline terms and conditions, such as:

  • Ending the contract early
  • Expenses
  • Ownership of intellectual property
  • Confidentiality

Ending a contract early

If your agreement permits it, specify how many days of notice are required to end a contract early. One week’s notice is usually acceptable for shorter projects. If the project is supposed to last more than a few months, 15 to 30 days is more appropriate.

However, the contractor is still entitled to pro rata payment for work already completed.

Reimbursing expenses

There may be additional expenses outside the immediate scope of work required to complete a project, like travel or hotel expenses. Determine whether the client will reimburse the service provider for work-related expenses and outline any guidelines for additional costs in your Service Agreement.

Intellectual property

Specify who between the service provider and customer will own any intellectual property that results from the property.

Intellectual property is any work that is a creation of the mind. For example, music, logos, blueprints, software, etc.

Confidentiality

Clients may want to keep their personal, business, or project details confidential. If this is relevant to the project, decide if the service provider will keep client information confidential indefinitely or until the agreement is fulfilled.

6. Add additional clauses

You can add more clauses to your Service Agreement if the project requires them. For example, many projects require factors like indemnification, liabilities, or the returning of property to be addressed.

7. Sign the agreement

Make the agreement official and legally binding by having the service provider and client sign at the bottom of the contract. Include the date and whether there are any witnesses.

Related Documents

  • Independent Contractor Agreement: Outline the terms for a working relationship between an independent contractor and client.
  • Consulting Agreement: Create a contract between a client and a consultant that addresses a description of the work, payment details, intellectual property rights, and more for both parties.
  • Employment Contract: Outline expectations, rights, and responsibilities of an employee.
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