LawDepot makes creating a Certificate of Incumbency easy. Just answer a few questions about your corporation using our questionnaire. You’ll be prompted to include information such as:
1. Corporate details
First, select the industry of the corporation, such as:
- Retail (e.g., corporations with physical store locations, online e-commerce stores, and corporations with both physical and online sales)
- Professional services (e.g., financial, law, marketing, or auditing services)
- Food and accommodation (e.g., restaurant chains, catering services, hotels, resorts, and motels)
- Art, entertainment, and recreation (e.g., theatre companies, professional sports teams, science museums, amusement parks, and casinos)
- Other corporations and industries
A Certificate of Incumbency also needs the corporation’s name and the state of incorporation. Our Certificate of Incumbency is available for all 50 states and the District of Columbia.
2. Signing officers and company officials
It is important to name all signing officials in the Certificates of Incumbency because the document identifies who has the authority to make corporate decisions. All Certificates of Incumbency need to name the company’s secretary, and can include a certified list of the organization’s signing officers, directors, and shareholders.
3. Certification of Minute Book
LawDepot’s Certificate of Incumbency includes the option to certify the contents of the corporation’s minute book. Corporate minute books include major documents like Corporate Bylaws, Directors’ Resolutions, and Shareholders’ Resolutions, which benefit from an extra layer of certification.
4. Signing details
Finally, name, sign, and date the incumbency form. After signing, stamp the incumbency certificate with the corporation’s seal. You can digitally embed the corporate seal or print and stamp the document with the physical seal.
