An Incorporators' Organizational Meeting is an initial meeting of a company's incorporators where the initial resolutions to organize the company are recorded. This occurs after the Articles of Incorporation are filed and a certificate of incorporation is received from the Secretary of State.

For instance, if directors were not named in the Articles of Incorporation, appointing them will be on the agenda of this organizational meeting.

If the Articles of Incorporation appoint initial directors, those directors can call the organizational meeting. Otherwise, the shareholders or the incorporators will hold it.

It should be noted that, in accordance with state law, notice of the meeting must be sent to all participants.

An Incorporators' Organizational Meeting is also known as:

• Incorporators' Meeting Minutes
• Minutes of Incorporators' Organizational Meeting
• Incorporators' Meeting Agenda
• Incorporators' Meeting Record
• Corporate Minutes

An incorporator is a person (or a group of people) who organizes the corporation and files the Articles of Incorporation. Typically, the role of an incorporator is complete after the articles are filed and the organization is settled. After that, the responsibility of maintenance and management usually moves to the board of directors.

A resolution is a decision approved by the incorporators, shareholders, or management of a corporation.

Resolutions can be made during a board meeting, or they can be made by an agreement without a meeting (as long as a written consent to action is obtained from the shareholders or directors involved).

In either case a record of the resolution should be kept with the corporate documents.

An organizational meeting is meant to help establish the particulars and structure of a corporation including:

• Appointing directors and corporate officers
• Obtaining and updating a minute book
• Approving initial corporate bylaws
• Approving share certificate forms and versions (for voting, non-voting, and preferred shares)
• Appointing a banking institution
• Approving a corporate seal
• Processing share subscriptions
• Approving the issuance of share certificates

The Incorporators' Organizational Meeting Minutes records these decisions or resolutions for the corporation's own records. The minutes are usually stored in corporate minute books for safekeeping.

Once these initial matters are settled, further meetings of the shareholders can be conducted annually for review of the performance of the company and to address any changes in structure, appointments of directors or corporate officers, bylaws, or otherwise.

It should be noted that an incorporators' meeting typically occurs only once, when the corporation is forming and organizing, and then the management moves from the incorporators to the board of directors where they might use a Directors' Resolution to record their actions and meeting minutes.