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EMPLOYEE PRIVACY POLICY STATEMENT
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An Employee Privacy Policy is also known as an:
An Employee Privacy Policy outlines an employee's personal privacy rights while in the workplace and details the employer's policies, procedures, and practices regarding the collection, storage, and disclosure of employee personal information (such as their legal name, residential address, and other identity information).
Typically, a policy is a general, company-wide document applicable to all employees as opposed to an individualized document provided to one employee.
An Employee Privacy Policy typically includes:
LawDepot's Employee Privacy Policy allows you to add a revision date (i.e. the date the policy was created or revised) and a revision number for organizational purposes. Using a date and number is recommended as it ensures employers and employees are able to distinguish an outdated policy from a current policy.
An Employee Privacy Policy will outline what an employer can and cannot disclose to others.
Generally, an employer may use or disclose personal information if:
Depending on the industry, you may need to collect medical information from employees (such as their medical history or recovery status after an injury).
If you decide to collect medical information, an Employee Privacy Policy can be used to notify employees of your intention to obtain this information.
Keep in mind, medical information has a higher standard of privacy and thus requires more protection during storage compared to general employee information.
That said, collecting medical information in the workplace is not uncommon, and employers may be required to do so in various situations, for instance, if:
An Employee Privacy Policy outlines what information will be collected during employee drug and alcohol testing.
Generally, employers test for drugs and alcohol for certain reasons or at select times, such as:
Some employers may wish to implement random drug and alcohol testing to ensure a drug-free workplace. However, reviewing your jurisdiction's regulations on testing before doing so is essential as some states, such as Florida and Connecticut, prohibit employers from testing employees randomly whereas other states, such as Alaska and Arizona, do not have such rules in place. Keep in mind, there are no all-encompassing federal laws regarding substance testing in the workplace.
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