Free Hold-Harmless (Indemnity) Agreement

Answer a few simple questions Print and download instantly It takes just 5 minutes

Create Your Free Hold-Harmless (Indemnity) Agreement

  1. Answer a few simple questions
  2. Email, download or print instantly
  3. Just takes 5 minutes

Hold-Harmless (Indemnity) Agreement


My party needs protection
The other party needs protection




Your Hold-Harmless (Indemnity) Agreement

Update Preview
This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Page of

INDEMNITY AGREEMENT

THIS INDEMNITY AGREEMENT (the "Agreement") made as of this ________ day of ________________, ________ (the "Execution Date"),

BETWEEN:


____________________ of _________________________
(the "Indemnitee")

OF THE FIRST PART

and


____________________ of _________________________
(the "Indemnifier")

OF THE SECOND PART

BACKGROUND:

  1. The Indemnitee desires protection against any personal liability, claim, suit, action, loss, or damage that may result from the Indemnitee's participation in the Service.
  2. The Indemnifier wishes to minimize any hardship the Indemnitee might suffer as the result of any personal liability, claim, suit, action, loss, or damage that may result from the Indemnitee's participation in the Service.

IN CONSIDERATION and as a condition of the Indemnifier and the Indemnitee entering into this Agreement and other valuable consideration, the receipt and sufficiency of which consideration is acknowledged, the Indemnifier and the Indemnitee agree as follows:

  1. Definitions
  2. The following definitions apply in the Agreement:
    1. "Service" means the following:
      ___________________________________________________________
      ___________________________________________________________
      ___________________________________________________________
      ___________________________________________________________
    2. "Expenses" means all costs incurred in the defense of any claim or action brought against the Indemnitee including lawyers' fees.
    3. "Notice of Claim" means a notice that has been provided by the Indemnitee to the Indemnifier describing a claim or action that has or is being brought against the Indemnitee by a Third Party.
    4. "Notice of Indemnity" means a notice that has been provided by the Indemnitee to the Indemnifier describing an amount owing under this Agreement by the Indemnifier to the Indemnitee.
    5. "Parties" means both the Indemnitee and the Indemnifier.
    6. "Party" means either the Indemnitee or the Indemnifier.
    7. "Third Party" means any person other than the Indemnifier and the Indemnitee.
  3. Indemnification
  4. The Indemnifier will hold harmless and indemnify the Indemnitee against any and all claims and actions arising out of the participation of the Indemnitee in the Service, including, without limitation, Expenses, judgments, fines, settlements and other amounts actually and reasonably incurred in connection with any liability, suit, action, loss, or damage arising or resulting from the Indemnitee's participation in the Service, subject to the limits on indemnification described in the section titled Exceptions to Indemnification. Where prohibited by law, the above indemnification does not include indemnification of the Indemnitee against a claim caused by the negligence or fault of the Indemnitee, its agent or employee, or any third party under the control or supervision of the Indemnitee, other than the Indemnifier or its agent, employee or subcontractor.
  5. In the case of a criminal proceeding, the Indemnitee will not be indemnified by the Indemnifier.
  6. Exceptions to Indemnification
  7. The Indemnitee will not be entitled to indemnification from the Indemnifier for any Expenses, judgments, fines, settlements and other amounts incurred as the result of the Indemnitee's participation in the Service where:
    1. in the case of a civil claim, the Indemnitee did not act in good faith and in a reasonable manner;
    2. the actions or conduct of the Indemnitee constituted willful misconduct or was knowingly fraudulent or deliberately dishonest;
    3. the Indemnitee will or has received payment under a valid and collectible insurance policy or under a valid and enforceable indemnity clause, bylaw or agreement, except where payment under this insurance policy, clause, bylaw or agreement is not sufficient to fully indemnify the Indemnitee in which case the Indemnifier will be responsible for any shortfall in payment received; or
    4. an action or proceeding was initiated in whole or in part by the Indemnitee whether alone or along with one or more other claimants unless the action or proceeding has the written consent of the Indemnifier.
  8. Notice of Claim
  9. In the event of any claim or action, the Indemnitee will promptly provide the Indemnifier with written notice of the claim or action and will notify the Indemnifier within five business days of the commencement of any legal proceedings relating to the claim or action. The Indemnitee will provide the Indemnifier with all available information known to the Indemnitee relating to the claim or action.
  10. Authorization of Indemnification
  11. In any case where the Indemnitee requires indemnification, the Indemnifier will make the determination of whether indemnification is appropriate having given consideration to the terms described in the Exceptions to Indemnification section. If the Indemnitee disagrees with the determination of the Indemnifier then the matter must be referred for review and determination to independent legal counsel reasonably satisfactory to the Indemnitee. In all cases the Indemnifier will bear all costs of any independent determination.
  12. The Indemnifier will bear the burden of proving that indemnification is not appropriate.
  13. The termination of any claim or action by judgment, order, settlement, conviction or upon an admission of guilt or its equivalent will not, of itself, create a presumption that the person did not act in good faith and in a reasonable manner.
  14. Assumption of Defense
  15. On being notified of any impending action or claim, the Indemnifier may, at its own Expense, participate in the defense of any action or claim and may, alone or with any other indemnifying party, assume the defense against the action or claim using counsel that are reasonably satisfactory to the Indemnitee.
  16. Once the Indemnifier has notified the Indemnitee of the intention to assume the defense, the Indemnifier will no longer be liable to the Indemnitee for any further Expenses subsequently incurred by the Indemnitee in relation to the defense of the claim. Once the Indemnifier provides notice to the Indemnitee that the defense of claim has been assumed by the Indemnifier, the Indemnitee may employ or continue to employ its own legal counsel however any fees or Expenses incurred by the Indemnitee subsequent to the notice of assumption of defense by the Indemnifier will be the sole responsibility of the Indemnitee.
  17. Failure to Defend
  18. If the Indemnifier elects not to assume the defense against the claim or action then the Indemnitee may defend against the claim or action in any manner the Indemnitee deems appropriate. The Indemnifier will promptly reimburse the Indemnitee for Expenses, judgments, fines, settlements and any other amounts actually and reasonably incurred in connection with the defense of the claim or action subject to the limits on indemnification described in the section titled Exceptions to Indemnification.
  19. Settlement and Consent of Indemnifier
  20. The Indemnitee will not settle any claim or action without first obtaining the written consent of the Indemnifier. The Indemnifier will not be liable for any amounts paid in settlement of any claim or action where written consent of the Indemnifier was not first obtained. The Indemnifier will not unreasonably withhold consent to any settlement.
  21. Settlement and Consent of Indemnitee
  22. The Indemnifier will not settle any claim or action without first obtaining the written consent of the Indemnitee. The Indemnitee will not unreasonably withhold consent to any settlement.
  23. Cooperation
  24. The Indemnifier agrees to cooperate in good faith and use best efforts to ensure that the Indemnitee is indemnified and reimbursed for any and all Expenses, judgments, fines, settlements and other amounts actually and reasonably incurred in connection with the defense of any claim or action resulting from the participation of the Indemnitee in the Service.
  25. The Indemnitee agrees to cooperate in good faith and provide any and all information within the Indemnitee's power as required for the defense of any claim or action and also to provide any and all information within the Indemnitee's power as required to help in a determination of indemnification as described under the Authorization of Indemnification section.
  26. Expenses
  27. No costs, charges or Expenses for which indemnity will be sought under this Agreement may be incurred without the Indemnifier's written consent. Any required consent must not be unreasonably withheld.
  28. All reasonable Expenses incurred by the Indemnitee to enforce this Agreement, and all costs of defending any Third Party claims or actions brought against the Indemnitee under this Agreement will be the sole responsibility of the Indemnifier subject to the limits on indemnification described in the section titled Exceptions to Indemnification.
  29. Advances of Expenses
  30. At the written request of the Indemnitee, the Indemnifier will advance to the Indemnitee any Expenses, including lawyers' fees, incurred by the Indemnitee in defending any action brought against the Indemnitee. Where reasonable, and to minimize hardship to the Indemnitee, advance payments may be made prior to the disposition of any claim.
  31. The Indemnitee agrees to repay to the Indemnifier any advance payments of Expenses where a determination is ultimately made that the Indemnitee is not entitled to indemnification for reasons described under the Indemnification and the Exceptions to Indemnification sections.
  32. Payment
  33. All payments made by the Indemnifier to the Indemnitee will be made in full in immediately available funds within sixty days of receipt of Notice of Indemnity from the Indemnitee and without deduction for any counterclaim, defense, recoupment, or set-off.
  34. Any Notice of Indemnity sent by the Indemnitee to the Indemnifier must be made in writing and contain a full listing of the items to be covered in the payment. Any payment made by the Indemnifier to the Indemnitee will contain a listing of items covered under the payment.
  35. Enforcement
  36. If any right or remedy claimed by the Indemnitee under this Agreement is denied or is not paid by the Indemnifier, or on its behalf, within sixty days after a written Notice of Indemnity has been submitted by the Indemnitee to the Indemnifier, the Indemnitee may then bring suit against the Indemnifier to recover any unpaid amounts and if successful in whole or in part, the Indemnitee will be entitled to be paid any and all costs related to resolving the claim.
  37. Where a determination as described under Authorization of Indemnification concludes that the Indemnitee's behavior is not entitled to indemnification, this will not create a presumption that the Indemnitee is not entitled to indemnification under this Agreement.
  38. Insurance
  39. The Indemnifier must take out and maintain insurance coverage with an insurer reasonably acceptable to the Indemnitee on terms reasonable and sufficient to indemnify the participation of the Indemnitee in the Service.
  40. If the Indemnifier fails to maintain adequate liability insurance, the Indemnitee may take out insurance and charge all costs to the Indemnifier.
  41. Duration
  42. The rights and obligations of the Indemnitee and the Indemnifier under this Agreement will continue:
    1. so long as the Indemnitee is or will be subject to any possible claim or threatened, pending or completed action, suit or proceeding, whether civil, arbitrational, administrative or investigative that results from the participation of the Indemnitee in the Service; or
    2. until terminated by an agreement in writing signed by both the Indemnifier and the Indemnitee.
  43. Unlimited Indemnification
  44. Under this Agreement, indemnification will be unlimited as to amount.
  45. Full Release
  46. Only payment and satisfaction in full of all amounts and charges payable under this Agreement and the due performance and observance of all terms, covenants and conditions of this Agreement will release the Indemnifier and the Indemnitee of their obligations under this Agreement.
  47. Further Action
  48. No action or proceeding brought or instituted under this Agreement and no recovery from that action or proceeding will be a bar or defense to any further action or proceeding which may be brought under this Agreement by reason of any further failure in the performance and observance of the terms, covenants and conditions of this Agreement.
  49. Subrogation
  50. In the event that any indemnity payment is made under this Agreement, the Indemnifier will be subrogated to the extent of this payment to all of the rights of recovery of the Indemnitee. The Indemnitee will take all action required and provide all information necessary to secure these rights and to fully enable the Indemnifier to take any action to enforce these rights in the recovery of the indemnity payment.
  51. Amendments
  52. This Agreement may only be amended, terminated or cancelled by an instrument in writing, signed by both the Indemnifier and the Indemnitee.
  53. Assignment of Indemnifier Rights and Obligations
  54. The rights and obligations of the Indemnifier as existing under this Agreement may not be assigned, in whole or in part, without the prior written consent of the Indemnitee.
  55. Assignment of Indemnitee Rights and Obligations
  56. The rights and obligations of the Indemnitee as existing under this Agreement may not be assigned, either in whole or in part, without the prior written consent of the Indemnifier.
  57. Notices
  58. Any notices or deliveries required in the performance of this Agreement will be deemed completed when hand-delivered, delivered by agent, or seven days after being placed in the post, postage prepaid, to the Parties to this Agreement at the addresses contained in this Agreement or as the Parties may later designate in writing.
  59. Governing Law
  60. This Agreement will be governed by and construed in accordance with the laws of the Commonwealth of Virginia.
  61. Jurisdiction
  62. The courts of the Commonwealth of Virginia are to have jurisdiction to decide and settle any dispute or claim arising out of or in connection with this Agreement.
  63. General Provisions
  64. This Agreement contains all terms and conditions agreed to by the Indemnifier and the Indemnitee. Statements or representations which may have been made by either Party in the negotiation stages of this Agreement may in some way be inconsistent with this final written Agreement. All such statements are declared to be of no value to either Party. Only the written terms of this Agreement will bind the Parties.
  65. Any failure of either Party to enforce any of the terms, covenants and conditions in this Agreement does not infer or permit a further waiver of that or any other right or benefit under this Agreement. A waiver by one Party of any right or benefit provided in this Agreement does not infer or permit a further waiver of that right or benefit, nor does it infer or permit a waiver of any other right or benefit provided in this Agreement.
  66. This Agreement will pass to the benefit of and be binding upon the Parties' respective heirs, executors, administrators, successors, and permitted assigns.
  67. The clauses, paragraphs, and subparagraphs contained in this Agreement are intended to be read and construed independently of each other. If any part of this Agreement is held to be invalid, this invalidity will not affect the operation of any other part of this Agreement.
  68. All of the rights, remedies and benefits provided in this Agreement will be cumulative and will not be exclusive of any other such rights, remedies and benefits allowed by law or equity that the Parties may have now or may acquire in the future.
  69. Time is of the essence in this Agreement.
  70. This Agreement may be executed in any number of counterparts, each of which will be deemed to be an original and all of which together will be deemed to be one and the same instrument.
  71. Headings are inserted for the convenience of the Parties only and will not be considered when interpreting this Agreement. Words in the singular mean and include the plural and vice versa. Words in the masculine gender include the feminine gender and vice versa. Words in the neuter gender include the masculine gender and the feminine gender and vice versa.

IN WITNESS WHEREOF the Indemnitee and the Indemnifier have duly affixed their signatures under hand and seal on this ________ day of ________________, ________.


_________________________
____________________ (Indemnitee)

 


_________________________
____________________ (Indemnifier)

 

Last updated October 31, 2022

Written by


Reviewed by


|

Fact checked by



What is an Indemnity Agreement?

An Indemnity Agreement (also known as a Hold-Harmless Agreement) protects someone from liabilities, losses, claims, or damages when conducting a service, transaction, or activity with another party. 

In simple terms, indemnity refers to one party compensating another for their losses. 

This has great implications for the outcome of any legal actions that may arise while the parties do business together. 

To ensure fair treatment, it’s crucial the parties use a contract to outline the extent and limitations of the indemnification (i.e., the terms and conditions that apply). 

An Indemnity Agreement is also known as:

  • Hold-Harmless Agreement
  • No-Fault Agreement
  • Assignment of Indemnity

For a simpler agreement, you can also use a Release of Liability or an Activity Waiver. These documents can also protect against liabilities, losses, claims, or damages but might work better for short-term business relationships.

Who are the parties in an Indemnity Agreement?

Indemnitee: The party protected by the agreement.

Indemnifier: The party that provides protection in the agreement.

The parties may be individuals, corporations, or organizations. If there is more than one indemnitee (and they work independently of each other) you may need multiple contracts.

What is the purpose of an Indemnity Agreement?

An Indemnity Agreement clarifies who should pay compensation should a situation result in one party’s losses. Generally, one party accepts: 

  • The risk of doing business 
  • The responsibility for paying any damages that are incurred (or might incur)

Certain contracts hold greater risks than others. With an Indemnity Agreement, contracted parties can minimize disputes by outlining when and how one party should compensate the other. 

If there’s a likelihood for injuries, property damage, or other accidents to occur, the situation would likely benefit from an Indemnity Agreement. For example, parties might seek indemnity in the following scenarios:

It’s important to note that this agreement does not excuse a party from negligence, fraud, or other unlawful behavior. However, it does outline a course for legal remedies should an incident occur despite the parties’ best efforts.

How to draft an Indemnity Agreement

Customize LawDepot’s Indemnity Agreement template to suit your needs. Simply answer our questionnaire to generate your document, then download it as a PDF or print a copy.

1. Establish general details about the contract

Clarify who’s creating the document (the indemnifier or the indemnitee) and which state’s laws to apply to the template. Then, specify any additional terms you’d like to address, such as:

  • Protecting sensitive information with a confidentiality clause
  • Protecting against the costs of a criminal proceeding
  • Limiting the amount of monetary compensation
  • Requiring liability insurance

2. Describe the situation that requires indemnity

State why you’re using the Indemnity Agreement (e.g. for a service, activity, or transaction). 

Our template provides sample texts for you to reference when describing your situation. For example, the following scenarios might require an Indemnity Agreement:

  • A commercial landlord seeking protection from a tenant’s renovations
  • A contractor performing a service on a private property
  • A subcontractor working for a contractor
  • A special event on a private property
  • An owner selling their business

3. Provide party details

Provide the full name and contact information of the parties in the agreement (whether individuals, corporations, or organizations). 

4. Add unique clauses (optional)

If needed, you can add extra terms or information that isn’t already included in the template. The questionnaire provides tips for drafting your own clause. 

For peace of mind, you can also get a lawyer to review your contract to ensure your words are clear and match your intent.

5. Sign the document

Review your Indemnity Agreement; you can use LawDepot’s document editor to modify any text that does or doesn’t apply to your situation. 

Once you’re satisfied with the terms of the agreement, have all parties sign it to acknowledge their consent.

Should I notarize the Indemnity Agreement?

Most jurisdictions do not require notarization for an Indemnity Agreement to be valid. However, you can reinforce the validity of the parties’ signatures if you choose to notarize the document

LawDepot’s Indemnity Agreement template allows you to include witness signatures. Witnesses can attest to a signatory’s identity and intent to enter the contract.

Is an Indemnity Agreement legally binding?

Like any contract, an Indemnity Agreement must meet certain legal requirements to be enforceable. When executed correctly, an Indemnity Agreement is generally a legally binding contract. 

If one party violates the terms of the agreement, it’s possible to use the document as evidence in court. If the terms are valid, a judge can enforce those terms in court. However, a judge may deem the contract invalid if they find the indemnitee to be guilty of negligence, fraud, or other criminal behavior.

Related Documents:

  • Release of Liability: Release someone from their legal obligations in a contract (e.g., settle a debt for less than what is owed).
  • Activity Waiver: Ask participants to sign a waiver and acknowledge the risks of joining an activity or event.
  • Affidavit: Create a statement of facts that you swear to be true.
Sample Hold Harmless Indemnity Agreement Thumbnail

Sample

Hold Harmless (Indemnity) Agreement

Personalize your Hold Harmless (Indemnity) Agreement.

Print or download in minutes.

Create your free Indemnity Agreement today
This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Loading ...
Loading ...

Note: Your initial answers are saved automatically when you preview your document.
This screen can be used to save additional copies of your answers.