Free Bill of Sale

Answer a few simple questions Print and download instantly It takes just 5 minutes

Create Your Free Bill of Sale

  1. Answer a few simple questions
  2. Email, download or print instantly
  3. Just takes 5 minutes

Bill of Sale

Motor Vehicle Details

Motor Vehicle Details

e.g. Volkswagen, Ford, Toyota

e.g. 2022

e.g. Golf, Focus, Corolla

e.g. 4 dr Sedan, Ute


The VIN is a number that is assigned to every vehicle and can contain both letters and numbers. VINs are used in New Zealand, Australia, Europe, the United States, Canada and other countries. Vehicles that have been manufactured since 1980 will contain a VIN number that is 17 characters long. The VIN can be used to determine information about a vehicle, such as the: country and year of production, manufacturer, style, make, model, engine type, etc. It is usually located in the door frame of the front doors, on the engine, around the steering wheel, or on the dash near the window. No two vehicles in the world have the same VIN number, so the VIN number clearly distinguishes one vehicle from all other vehicles.
Vehicle ID Number (VIN)

Frequently Asked Questions
What is the Odometer Reading?The Odometer Reading is displayed on the vehicle's dashboard and shows the total number of miles or kilometres that the car has travelled. Enter the vehicle Odometer Reading at the time of sale.

Your Bill of Sale

Update Preview
This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Bill of Sale Page of
Page of

Motor Vehicle Bill of Sale

IN CONSIDERATION of ___________________ of ____________________ (the 'Purchaser') providing $____________  NZD, which includes all sales taxes (the 'Purchase Price'), the receipt and sufficiency of which consideration is hereby acknowledged to ______________________ of ____________________ (the 'Seller'), the Seller SELLS AND DELIVERS the Motor Vehicle to the Purchaser.

PURCHASE PRICE: The Purchaser will pay the Purchase Price to the Seller by cash.

MOTOR VEHICLE: The Seller will sell and deliver to the Purchaser the following motor vehicle (the 'Motor Vehicle'):

  • Make: ________________________
  • Model: __________
  • Year: __________
  • Body Type: __________
  • Vehicle Identification Number (VIN): ________________________
  • Odometer Reading: __________ kilometres
  • Warrant of Fitness expiry date: 24 June 2024

WARRANTIES: The Seller warrants that the Motor Vehicle is free of any liens and encumbrances and that the Seller is the legal owner of the Motor Vehicle. The Seller also warrants that the Seller has the full right and authority to sell and deliver the Motor Vehicle and that the Seller will defend the title of the Motor Vehicle against any and all claims and demands. No other warranties either express or implied by law are made with respect to the Motor Vehicle.

'AS IS' CONDITION: The Purchaser acknowledges that the Motor Vehicle is sold 'as is'. The Seller expressly disclaims any implied warranty as to fitness for a particular purpose and any implied warranty as to merchantability. The Seller expressly disclaims any expressed or other implied warranties.

WORKING ORDER: Any warranty as to the condition or working order of the Motor Vehicle is expressly disclaimed by the Seller.

MANUFACTURER'S WARRANTY: Any disclaimer of warranties by the Seller in this Bill of Sale will not in any way affect the terms of any applicable warranties from the manufacturer of the Motor Vehicle.

LIABILITIES: The Seller does not assume, nor does the Seller authorise any other person on the behalf of the Seller to assume, any liability in connection with the sale or delivery of the Motor Vehicle.

INSPECTION: The Purchaser accepts the Motor Vehicle in its existing condition given that the Purchaser has either inspected the Motor Vehicle or was given the opportunity to inspect the Motor Vehicle but chose to not inspect it.

Both the Seller and the Purchaser will notify the New Zealand Transport Agency of the change of ownership for the Motor Vehicle within five (5) days after the sale.

This Bill of Sale will be construed in accordance with and governed by the laws of New Zealand.

this ________ day of ________________, ________.




Odometer Disclosure Statement

I, ______________________ of ____________________ (the 'Seller'), STATE AND DECLARE that the odometer of the following vehicle (the 'Motor Vehicle') reads as follows:

  • Make: ________________________
  • Model: __________
  • Current Odometer Reading: __________ kilometres
  • Body Type: __________
  • Vehicle Identification Number (VIN): ________________________

I CERTIFY that to the best of my knowledge the odometer reading as stated above reflects the actual kilometres of the Motor Vehicle and that the odometer of the Motor Vehicle was not altered, set back, or disconnected while in my possession, and I have no knowledge of anyone else doing so.

this ________ day of ________________, ________.


Seller: ______________________
Address: ____________________


Receipt of original copy
is hereby acknowledged by


Purchaser: ___________________
Address: ____________________


Last Updated March 15, 2024

Reviewed by 


Fact checked by 

What is a Bill of Sale?

A Bill of Sale documents a private sale between two parties: the buyer and the seller. It acts as a sales receipt for the exchange of goods for compensation. A Bill of Sale helps prove the transfer of an item’s ownership from the seller to the buyer.

A Bill of Sale is also known as a/an:

  • As-is Bill of Sale
  • Private seller Bill of Sale
  • Proof of purchase
  • Sales receipt

What can I use a Bill of Sale for?

Use a Bill of Sale agreement to document the private sale of goods. You can use a Bill of Sale for the sale of:

  • Motor vehicles: such as cars, trailers, bikes, ATVs, motorcycles, or other automobiles
  • Equipment or tools: such as tractors, exercise equipment, or power tools
  • Watercraft: such as boats or jet skis
  • Animals: such as goats, horses, or other livestock
  • Personal property: such as clothing, furniture, and jewellry

Remember that you can’t use a Bill of Sale to sell land or real estate. You also can’t use a Bill of Sale to purchase a business.

How do I make a Bill of Sale?

You can create a Bill of Sale on your own using LawDepot’s Bill of Sale template. Complete the following steps:

1. Provide property details

Start by providing the property’s location. The current location of the property normally governs a Bill of Sale.

Next, provide the property’s details. For example, if you are selling a used car, you will need the following information:

  • Make
  • Year
  • Model
  • Body type
  • Vehicle identification number (VIN)
  • Odometer reading, accuracy, and details

2. Supply both parties’ information

List the name and address of both the seller and the buyer. If necessary, you can add more than one seller or buyer to your Bill of Sale.

3. Provide the price

Provide the property’s price. If sales taxes are applicable, you can choose to include VAT in the price or in addition to the price. Include the form of payment. The purchaser can make a payment in the following forms:

  • Cash
  • Bank draft
  • Cheque
  • Electronic funds transfer
  • Promissory Note (also known as an IOU)
  • Other

A bank draft is a cheque that draws the bank's own funds from its account with another bank.

If you wish to transfer the property as a gift, use a small amount such as $1.00 or $10.00 as the price.

4. Note any loans or liens

If there are any loans or liens against the property, make sure to note them. Determine whether the buyer or seller will pay off the remainder of the loans. Describe the arrangements for loan or lien repayment.

A bank will not typically allow you to transfer a car loan to a buyer. You shouldn’t accept or mention a bank loan where the seller is personally liable because the seller will pay it off with the sales proceeds.

If a loan or lien passes to the buyer, the seller should reduce the purchase price by its corresponding amount.

5. Add additional clauses

You should include an additional clause if there are any terms or issues unique to your situation that the questionnaire doesn’t address.

In order to reduce confusion, write your clauses with plain language and limit them to one paragraph in length.

6. Sign the document

Provide the date on which both parties will sign the document. If you’re not sure when the parties will sign, select “unsure” in the questionnaire.

By selecting "unsure" for the question, you’ll get a blank line to fill in with the correct date after you have printed the document.

Some jurisdictions require the purchaser to sign the Bill of Sale while others only require the seller’s signature. Check your local laws to verify whether you are required to include the purchaser's signature. It won't cause any problems if the purchaser signs the Bill of Sale, so it’s best to have the purchaser sign the document if you’re unsure.

Most jurisdictions don’t require that the parties sign the Bill of Sale in front of witnesses. However, if there’s an ownership dispute, having an objective witness provides evidence that the parties entered into the Bill of Sale in good faith. Having at least one witness is a good idea especially if the parties are individuals instead of companies.

Yes. A properly created Bill of Sale is a legal document.

You don’t need a lawyer to create a Bill of Sale. However, there are certain criteria that the document needs to meet to be valid. To ensure that you include all the necessary details, simply complete our Bill of Sale template and print off the document.

What’s the difference between a Bill of Sale and an invoice?

A Bill of Sale is a document that records the exchange of goods for compensation. In comparison, an invoice is a document that a seller provides to a buyer that owes them a payment, outlining how much money they owe.

In some provinces, a seller provides an invoice before they receive payment. The seller or buyer produces a Bill of Sale after the transaction is complete.

Similarly, a receipt isn’t a Bill of Sale, but a Bill of Sale may serve as a receipt.

When should I use a Bill of Sale?

Use a Bill of Sale any time you are a party involved in the private sale of property. It’s especially important to use a Bill of Sale if you’re selling a vehicle or firearm, as a Bill of Sale provides evidence of the transfer of ownership from one party to another.

A Bill of Sale can come in handy if there’s ever a dispute over the ownership of the item or its condition. Also, the buyer can prove that they gave the agreed-upon payment (including any trades) in full to the seller.

Related Documents:

  • Promissory Note: Document a loan and create an enforceable promise between two parties.
  • Financial Statement: Detail your current financial status, including your total assets and liabilities to determine your total net worth.
Thumbnail of a sample of a Bill of Sale document.


Bill of Sale

Personalise your Bill of Sale.

Print or download in minutes.

Create your free Bill of Sale in 5-10 minutes or less
This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Loading ...
Loading ...

Note: Your initial answers are saved automatically when you preview your document.
This screen can be used to save additional copies of your answers.