Free Residential Rental Application

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Residential Rental Application

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Your Residential Rental Application

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RESIDENTIAL RENTAL APPLICATION

Landlord
Landlord Name: _______________________
Address: _________________________________________
Phone: ___________________________________

Rental Property Information
Rental Property Address: _________________________________________
Application to rent Unit: __________
The term of the rental will be a fixed term starting on 27 January 2023 and ending on 27 January 2023.
Possession Date: 27 January 2023
Monthly Rent Payment: ₹_______
Initial Rental Deposit: ₹_______

Applicants' Personal Information
Applicant's Name: ____________________________________________________________________
Home Phone: _________________________ Alternative Phone: _________________________
Email Address (Optional): ________________________ Date of Birth: ___________________
Applicant's Permanent Account Number: ________________________________________

Second Applicant's Name: ______________________________________________________________
Second Applicant's Date of Birth: ________________________________________________________
Second Applicant's Permanent Account Number: ________________________________________

Third Applicant's Name: _______________________________________________________________
Third Applicant's Date of Birth: _________________________________________________________
Third Applicant's Permanent Account Number: ________________________________________

Name(s) of Dependent(s):                                                      Date(s) of Birth:
__________________________________________            ____________________________
__________________________________________            ____________________________
__________________________________________            ____________________________
__________________________________________            ____________________________
__________________________________________            ____________________________

Do you have a pet?          Yes    /   No               If more than one, how many? _______
Please describe type(s) of pet(s):
____________________________________________________________________________
____________________________________________________________________________

Residential History
Present Address: ____________________________________________________________________
City:__________________________________ State/Territory:_______________________________
How long at this address? _________________________________
Landlord / Lessor: ___________________________ Phone: _________________________

Previous Address 1: _________________________________________________________________
City:__________________________________ State/Territory:_______________________________
How long at this address? _________________________________
Landlord / Lessor: ___________________________ Phone: _________________________

Previous Address 2: _________________________________________________________________
City:__________________________________ State/Territory:_______________________________
How long at this address? _________________________________
Landlord / Lessor: ___________________________ Phone: _________________________

Details of Employment
Employer:______________________________________________________________________
Position: _________________________________ Date Hired: ______________________________
Supervisor's Name: __________________________ Phone: _________________________
Salary: _________________________

(If employed less than one year with present employer, please provide previous employer.)

Employer:______________________________________________________________________
Position: _________________________________ Date Hired: ______________________________
Supervisor's Name: __________________________ Phone: _________________________
Salary: _________________________

Other Sources of Income
Do you receive income from any of the following sources?   Yes  /  No
Student Loans ______ Pension Benefits ______ Social Assistance ______ Other ______
Please provide contact persons who could verify the amount of additional income you receive:
__________________________________________________________________________
__________________________________________________________________________

Vehicle Information
Make / Model: ___________________________________  Year: ________________
Number Plate: _______________________ Driving Licence Number: __________________
Make / Model: ___________________________________  Year: ________________
Number Plate: _______________________ Driving Licence Number: __________________
Parking space required?   Yes / No      Additional space required?   Yes / No (Subject to availability)

Banking Information
Banking Institution: ________________________________________________________________
Address: _________________________________ Phone: _________________________

(If you bank with more than one institution, please list second bank below)

Banking Institution: ________________________________________________________________
Address: _________________________________ Phone: _________________________

References
Name: ____________________________________ Phone: _________________________
Name: ____________________________________ Phone: _________________________

Emergency Contact
Name: ____________________________________________
Relationship: ______________________________ Phone: _________________________

Criminal & Credit Background Check Authorisation
Is there anything negative that we may find in our criminal or credit background check that you want to comment on?
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

I declare that the information I have provided is accurate. I authorise the individual or organisation to whom this application is submitted to: (a) contact my references and all other persons that I have named in this application; and (b) perform a credit and/or criminal check to assess my suitability as a tenant/lessee.

Applicant's Signature _____________________________  Date __________________________

Last updated October 11, 2022

What is a Residential Tenancy Application?

Landlords often use rental application forms to collect information from potential tenants. They use this info to evaluate who may or may not be a suitable tenant for their rental property.

You can use LawDepot’s Rental Application for various residential properties, including houses, apartments, rooms, and more.

Who can use LawDepot’s Rental Application form?

Anyone that is directly dealing with tenants can use LawDepot’s Rental Application template, including:

  • Landlords
  • Property managers
  • Property owners

Simply customise the template to suit your rental property. Then, ask prospective tenants to complete the form and return it to you for evaluation.

What information does a Rental Application include?

Use LawDepot’s Rental Application template to create a custom document that includes the following:

1. A description of the rental property

Specify the available rental unit’s address and whether it’s a house, apartment, room, or another type of property.

2. Details about the tenancy

Set clear expectations by stating the proposed terms of the Rental Agreement, including: 

  • When the rental unit is available 
  • Whether the tenant may move in early
  • The rent amount and payment dates
  • Whether you require a security deposit, and if so, its amount

LawDepot’s Rental Application template also states that extended guests, pets, animals, and smoking are not allowed without permission from the landlord. You can use LawDepot’s document editor to specify otherwise.

3. Your contact information

Give contact information in case the applicant has questions about their application status, the property, or the Rental Agreement. 

You can list your contact details, or you can direct the applicant to your property manager or personal representative. 

4. Applicant information

LawDepot’s Residential Rental Agreement template addresses the general information needed for tenant screening, including:

  • The applicant’s name and contact details
  • Their permanent account number/Aadhaar number (optional)
  • Residential history
  • Employment history and sources of income
  • Vehicle and banking information
  • An emergency contact
  • Two references 

The template also includes a space for the applicant to comment on any negative issues that may arise from a credit history or criminal background check. 

If some of this information doesn’t apply to your situation (e.g., there are no extra parking spots available, so there’s no need to ask for vehicle information), you can use LawDepot’s document editor to make further changes to the rental application. It's also best practice for landlords to avoid collecting more information than what's needed.

How do landlords verify income?

LawDepot’s Rental Application template includes a request for contact information of the people who can verify the applicant’s income. For example, there is a space for the applicant to record their work supervisor’s name and phone number. 

Plus, if the applicant gets student loans, pension benefits, social assistance, or any other income source, they must list a contact person to confirm the income. 

The template also asks for the applicant’s salary.

If needed, a landlord could also request evidence of income from items such as:

  • Tax return from the previous year
  • An employer’s letter or certificate
  • Bank statements
  • Pay stubs

Who can be a personal reference in a Rental Application?

LawDepot’s Tenancy Application template asks for two personal references. Ideally, a reference should be able to attest to the applicant’s character and ability to pay rent.

Applicants can include the contact info of a family member, friend, neighbour, flatmate, manager, or another relevant acquaintance. 

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