Free Confidentiality Agreement

Answer a few simple questions Print and download instantly It takes just 5 minutes

Create Your Free Confidentiality Agreement

  1. Answer a few simple questions
  2. Email, download or print instantly
  3. Just takes 5 minutes

Confidentiality Agreement



Where are the parties located?

VirginiaBuilt for Virginia
Different states have different rules and regulations. Your Confidentiality Agreement will be customized for Virginia.

Frequently Asked Questions
Which state do I choose?The state where the parties reside is often the best choice. Otherwise, you could choose the state where the employee will work.

Your Confidentiality Agreement

Update Preview
This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Confidentiality Agreement Page of
Page of


THIS CONFIDENTIALITY AGREEMENT ("the Agreement") dated this ________ day of ________________, ________.


____________________ of ____________________________________________________________
(the "Employer")


- AND -

____________________ of ____________________________________________________________
(the "Employee")



  1. The Employee is currently or may be employed as an employee with the Employer for the position of: __________. In addition to this responsibility or position (the "Employment"), this Agreement also covers any position or responsibility now or later held with the Employer.
  2. The Employee will receive from the Employer, or develop on the behalf of the Employer, Confidential Information as a result of the Employment (the "Permitted Purpose").

IN CONSIDERATION OF and as a condition of the Employer employing the Employee and the Employer providing the Confidential Information to the Employee in addition to other valuable consideration, the receipt and sufficiency of which consideration is hereby acknowledged, the parties to this Agreement agree as follows:

  1. Confidential Information
  2. All written and oral information and materials disclosed or provided by the Employer to the Employee under this Agreement constitute Confidential Information regardless of whether such information was provided before or after the date of this Agreement or how it was provided to the Employee.
  3. The Employee acknowledges that in any position the Employee may hold, in and as a result of the Employee's employment by the Employer, the Employee will, or may, be making use of, acquiring or adding to information about certain matters and things which are confidential to the Employer and which information is the exclusive property of the Employer.
  4. 'Confidential Information' means all data and information relating to the business and management of the Employer, including but not limited to, the following:
    1. 'Business Operations' which includes internal personnel and financial information of the Employer, vendor names and other vendor information (including vendor characteristics, services and agreements), purchasing and internal cost information, internal services and operational manuals, external business contacts including those stored on social media accounts or other similar platforms or databases operated by the Employer, and the manner and methods of conducting the Employer's business;
    2. 'Customer Information' which includes names of customers of the Employer, their representatives, all customer contact information, contracts and their contents and parties, customer services, data provided by customers and the type, quantity and specifications of products and services purchased, leased, licensed or received by customers of the Employer;
    3. 'Intellectual Property' which includes information relating to the Employer's proprietary rights prior to any public disclosure of such information, including but not limited to the nature of the proprietary rights, production data, technical and engineering data, technical concepts, test data and test results, simulation results, the status and details of research and development of products and services, and information regarding acquiring, protecting, enforcing and licensing proprietary rights (including patents, copyrights and trade secrets);
    4. 'Service Information' which includes all data and information relating to the services provided by the Employer, including but not limited to, plans, schedules, manpower, inspection, and training information;
    5. 'Product Information' which includes all specifications for products of the Employer as well as work product resulting from or related to work or projects performed or to be performed for the Employer or for clients of the Employer, of any type or form in any stage of actual or anticipated research and development;
    6. 'Production Processes' which includes processes used in the creation, production and manufacturing of the work product of the Employer, including but not limited to, formulas, patterns, molds, models, methods, techniques, specifications, processes, procedures, equipment, devices, programs, and designs;
    7. 'Accounting Information' which includes, without limitation, all financial statements, annual reports, balance sheets, company asset information, company liability information, revenue and expense reporting, profit and loss reporting, cash flow reporting, accounts receivable, accounts payable, inventory reporting, purchasing information and payroll information of the Employer;
    8. 'Marketing and Development Information' which includes marketing and development plans of the Employer, price and cost data, price and fee amounts, pricing and billing policies, quoting procedures, marketing techniques and methods of obtaining business, forecasts and forecast assumptions and volumes, and future plans and potential strategies of the Employer which have been or are being discussed;
    9. 'Computer Technology' which includes all scientific and technical information or material of the Employer, pertaining to any machine, appliance or process, including but not limited to, specifications, proposals, models, designs, formulas, test results and reports, analyses, simulation results, tables of operating conditions, materials, components, industrial skills, operating and testing procedures, shop practices, know-how and show-how;
    10. 'Proprietary Computer Code' which includes all sets of statements, instructions or programs of the Employer, whether in human readable or machine readable form, that are expressed, fixed, embodied or stored in any manner and that can be used directly or indirectly in a computer ('Computer Programs'); any report format, design or drawing created or produced by such Computer Programs; and all documentation, design specifications and charts, and operating procedures which support the Computer Programs; and
    11. Confidential Information will also include any information that has been disclosed by a third party to the Employer and is protected by a non-disclosure agreement entered into between the third party and the Employer.
  5. Confidential Information will not include the following information:
    1. Information that is generally known in the industry of the Employer;
    2. Information that is now or subsequently becomes generally available to the public through no wrongful act of the Employee;
    3. Information rightly in the possession of the Employee prior to receiving the Confidential Information from the Employer;
    4. Information that is independently created by the Employee without direct or indirect use of the Confidential Information; or
    5. Information that the Employee rightfully obtains from a third party who has the right to transfer or disclose it.
  6. Confidential Obligations
  7. Except as otherwise provided in this Agreement, the Employee must keep the Confidential Information confidential.
  8. Except as otherwise provided in this Agreement, the Confidential Information will remain the exclusive property of the Employer and will only be used by the Employee for the Permitted Purpose. The Employee will not use the Confidential Information for any purpose that might be directly or indirectly detrimental to the Employer or any associated affiliates or subsidiaries.
  9. The obligations to ensure and protect the confidentiality of the Confidential Information imposed on the Employee in this Agreement and any obligations to provide notice under this Agreement will survive the expiration or termination, as the case may be, of this Agreement and those obligations will last indefinitely.
  10. The Employee may disclose any of the Confidential Information:
    1. to such agents, representatives and advisors of the Employee that have a need to know for the Permitted Purpose provided that:
      1. the Employee has informed such personnel of the confidential nature of the Confidential Information;
      2. such personnel agree to be legally bound to the same burdens of confidentiality and non-use as the Employee;
      3. the Employee agrees to take all necessary steps to ensure that the terms of this Agreement are not violated by such personnel; and
      4. the Employee agrees to be responsible for and indemnify the Employer for any breach of this Agreement by their personnel.
    2. to a third party where the Employer has consented in writing to such disclosure; and
    3. to the extent required by law or by the request or requirement of any judicial, legislative, administrative or other governmental body.
  11. Avoiding Conflict of Opportunities
  12. It is understood and agreed that any business opportunity relating to or similar to the Employer's current or anticipated business opportunities coming to the attention of the Employee during the Employee's employment is an opportunity belonging to the Employer. Accordingly, the Employee will advise the Employer of the opportunity and cannot pursue the opportunity, directly or indirectly, without the written consent of the Employer.
  13. Without the written consent of the Employer, the Employee further agrees not to directly or indirectly, engage or participate in any other business activities which the Employer, in its reasonable discretion, determines to be in conflict with the best interests of the Employer.
  14. Ownership and Title
  15. The Employee acknowledges and agrees that all rights, title and interest in any Confidential Information will remain the exclusive property of the Employer. Accordingly, the Employee specifically agrees and acknowledges that the Employee will have no interest in the Confidential Information, including, without limitation, no interest in know-how, copyright, trademark or trade names, notwithstanding the fact that the Employee may have created or contributed to the creation of that Confidential Information.
  16. The Employee does hereby waive any moral rights that the Employee may have with respect to the Confidential Information.
  17. The Confidential Information will not include anything developed or produced by the Employee during the term of this Agreement, including but not limited to intellectual property, process, design, development, creation, research, invention, know-how, trade name, trademark or copyright that:
    1. was developed without the use of any equipment, supplies, facility or Confidential Information of the Employer;
    2. was developed entirely on the Employee's own time;
    3. does not relate to the actual business or reasonably anticipated business of the Employer;
    4. does not relate to the actual or demonstrably anticipated processes, research, or development of the Employer; and
    5. does not result from any work performed by the Employee for the Employer.
  18. The Employee agrees to immediately disclose to the Employer all Confidential Information developed in whole or in part by the Employee during the term of the Employment and to assign to the Employer any right, title or interest the Employee may have in the Confidential Information. The Employee agrees to execute any instruments and to do all other things reasonably requested by the Employer (both during and after the term of the Employment) in order to vest more fully in the Employer all ownership rights in those items transferred by the Employee to the Employer.
  19. Remedies
  20. The Employee agrees and acknowledges that the Confidential Information is of a proprietary and confidential nature and that any failure to maintain the confidentiality of the Confidential Information in breach of this Agreement cannot be reasonably or adequately compensated for in money damages and would cause irreparable injury to the Employer. Accordingly, the Employee agrees that the Employer is entitled to, in addition to all other rights and remedies available to it at law or in equity, an injunction restraining the Employee and any agents of the Employee, from directly or indirectly committing or engaging in any act restricted by this Agreement in relation to the Confidential Information.
  21. Return of Confidential Information
  22. The Employee agrees that, upon request of the Employer, or in the event that the Employee ceases to require use of the Confidential Information, or upon expiration or termination of this Agreement, or the expiration or termination of the Employment, the Employee will turn over to the Employer all documents, disks or other computer media, or other material in the possession or control of the Employee that:
    1. may contain or be derived from ideas, concepts, creations, or trade secrets and other proprietary and Confidential Information as defined in this Agreement; or
    2. is connected with or derived from the Employee's services to the Employer.
  23. Notices
  24. In the event that the Employee is required in a civil, criminal or regulatory proceeding to disclose any part of the Confidential Information, the Employee will give to the Employer prompt written notice of such request so the Employer may seek an appropriate remedy or alternatively to waive the Employee's compliance with the provisions of this Agreement in regards to the request.
  25. If the Employee loses or fails to maintain the confidentiality of any of the Confidential Information in breach of this Agreement, the Employee will immediately notify the Employer and take all reasonable steps necessary to retrieve the lost or improperly disclosed Confidential Information.
  26. Any notices or delivery required in this Agreement will be deemed completed when hand-delivered, delivered by agent, or seven days after being placed in the post, postage prepaid, to the parties at the addresses contained in this Agreement or as the parties may later designate in writing.
  27. The addresses for any notice to be delivered to any of the parties to this Agreement are as follows:
    1. Name: ____________________
      Address: ____________________________________________________________

    2. Name: ____________________
      Address: ____________________________________________________________

  28. Representations
  29. In providing the Confidential Information, the Employer makes no representations, either expressly or impliedly as to its adequacy, sufficiency, completeness, correctness or its lack of defect of any kind, including any patent or trademark infringement that may result from the use of such information.
  30. Termination
  31. This Agreement will automatically terminate on the date that the Employee's Employment with the Employer terminates or expires, as the case may be. Except as otherwise provided in this Agreement, all rights and obligations under this Agreement will terminate at that time.
  32. Assignment
  33. Except where a party has changed its corporate name or merged with another corporation, this Agreement may not be assigned or otherwise transferred by either party in whole or part without the prior written consent of the other party to this Agreement.
  34. Amendments
  35. This Agreement may only be amended or modified by a written instrument executed by both the Employer and the Employee.
  36. Governing Law
  37. This Agreement will be construed in accordance with and governed by the laws of the Commonwealth of Virginia.
  38. General Provisions
  39. Time is of the essence in this Agreement.
  40. This Agreement may be executed in counterpart.
  41. Headings are inserted for the convenience of the parties only and are not to be considered when interpreting this Agreement. Words in the singular mean and include the plural and vice versa. Words in the masculine mean and include the feminine and vice versa.
  42. The clauses, paragraphs, and subparagraphs contained in this Agreement are intended to be read and construed independently of each other. If any part of this Agreement is held to be invalid, this invalidity will not affect the operation of any other part of this Agreement.
  43. The Employee is liable for all costs, expenses and expenditures including, and without limitation, the complete legal costs incurred by the Employer in enforcing this Agreement as a result of any default of this Agreement by the Employee.
  44. The Employer and the Employee acknowledge that this Agreement is reasonable, valid and enforceable. However, if a court of competent jurisdiction finds any of the provisions of this Agreement to be too broad to be enforceable, it is the intention of the Employer and the Employee that such provision be reduced in scope by the court only to the extent deemed necessary by that court to render the provision reasonable and enforceable, bearing in mind that it is the intention of the Employee to give the Employer the broadest possible protection to maintain the confidentiality of the Confidential Information.
  45. No failure or delay by the Employer in exercising any power, right or privilege provided in this Agreement will operate as a waiver, nor will any single or partial exercise of such rights, powers or privileges preclude any further exercise of them or the exercise of any other right, power or privilege provided in this Agreement.
  46. This Agreement will inure to the benefit of and be binding upon the respective heirs, executors, administrators, successors and assigns, as the case may be, of the Employer and the Employee.
  47. This Agreement constitutes the entire agreement between the parties and there are no further items or provisions, either oral or otherwise.

IN WITNESS WHEREOF ____________________ and ____________________ have duly affixed their signatures under hand and seal on this ________ day of ________________, ________.

WITNESS:  ______________________


Per:____________________________ (Seal)

WITNESS:  ______________________


Last updated June 20, 2023

Written by

Reviewed by


Fact checked by

What is a Confidentiality Agreement?

A Confidentiality Agreement, also known as a privacy agreement, is a legally binding contract that individuals or businesses use to protect sensitive information. The purpose of this contract is to:

  • Clearly describe what information is confidential
  • Outline the permitted uses for the information
  • Document the receiving party’s promise to abide by the agreement
  • Acknowledge the options for enforcing the agreement

There are two parties to a Confidentiality Agreement:

  • The disclosing party that reveals the confidential information
  • The receiving party that agrees to keep the information confidential

Each of these parties may comprise of one or more individuals or entities. For example, if a partnership is hiring a consultant, the signatures of all the partners may be required. When filling out LawDepot’s Confidentiality Agreement form, be sure to include the names of all the people involved in the transaction.

Our online form is simple to fill out and readily available to download or print. You can view a sample draft of a Confidentiality Agreement above.

Need a Confidentiality Agreement in Spanish?

Use our Acuerdo de Confidencialidad.

What is confidential information?

Confidential information refers to any facts, details, or data that are not common knowledge or part of the public domain. The information typically has commercial value and is reasonably protected.

For instance, a Confidentiality Agreement can protect the disclosure of various types of information, including:

  • Customer information: customer or client data such as names, contact details, internet browsing history, GPS tracking, and more
  • Intellectual property: any intangible asset that has commercial value, such as copyrights, patents, trademarks, and trade secrets
  • Marketing, product, and service information: proprietary information such as strategic functions, marketing plans, production processes, and more
  • Business operations and accounting information: intangible business assets such as data on vendors, staff, fixed costs, and other internal financial reports

What is not confidential information?

Information is no longer confidential once it becomes known to the public at large.

States may limit the situations in which someone can rely on a Confidentiality Agreement. On the other hand, a judge might compel a witness to give testimony on the subject matter of a Confidentiality Agreement signed by that witness (but only if there is an overriding public interest). 

When should I use a Confidentiality Agreement?

A Confidentiality Agreement is often used in the workplace or during business negotiations that involve the disclosure of commercially sensitive information, such as:

  • When an employee or contractor gains access to new information not covered in the original contracts with their employer or client
  • When an employer gives a salary raise, bonus checks, or other compensation packages that they want to keep private
  • When a company makes its financial accounts available to a prospective buyer during negotiations for the sale of the business
  • When an inventor shows their invention to secure financial backing from a potential investor

How long should a Confidentiality Agreement last?

The obligations created by a Confidentiality Agreement can be ongoing or end on a specific date.

To specify an end date, consider when the relationship between the two parties ends or when the information no longer needs to be confidential because it’ll be in the public domain.

If a date isn’t specified, the information should remain confidential indefinitely. In other words, the duty of confidentiality will not expire.

It’s important to note, however, that trade secrets must always be kept as confidential information. These are considered valuable business assets essential to the competitiveness of the company and are generally protected by the Economic Espionage Act of 1996 and the Defend Trade Secrets Act of 2016.

What other restrictions can I include in a Confidentiality Agreement?

A Confidentiality Agreement can also include restrictive covenants, which are clauses in a contract that limit or prohibit certain behaviors that may risk the success of a business.

However, a word of caution: for your document to be enforceable, the time limits and the impact that these clauses have on the parties involved must be fair and reasonable.

Non-competition clause

Also known as an exclusivity clause, this provision aims to prevent an employee from using insider knowledge to compete for business with their employer. This term may be in effect while the employee works for the company or for a certain length of time after they leave.

Typically, a non-competition clause prohibits a person from:

  • Giving advice, money, or skilled labor to a competing business or individual
  • Directly competing for business as an owner, sole-proprietor, partner, or otherwise

Non-solicitation clause

This provision aims to prevent an employee from interfering in the employer’s relationship with other employees or contractors.

Any such interference could be damaging to the business. It would be an unfair advantage for the employee or former employee to use insider knowledge of the employment terms of other workers to lure them away.

A non-solicitation term may be in effect while the employee works for the company or for a certain length of time after they leave.

Typically, this clause prohibits the individual from:

  • Convincing an employee or contractor to quit
  • Discussing other employment opportunities with employees or contractors
  • Hiring an employee or contractor to work for a competing business

What happens when someone breaches a Confidentiality Agreement?

If the receiving party violates the agreement and leaks confidential information, the disclosing party can take legal action against them. Your LawDepot Confidentiality Agreement will set out the legal remedies available in the event of a breach of contract. The first step is often to issue a Cease and Desist Letter to remind the receiving party of their contractual obligations.

The disclosing party may also seek injunctive relief (i.e., a court order that prohibits disclosure and mandates the return of any confidential data or documents). This may be the case when damages (i.e., monetary compensation) alone can’t make up for the breach. The party can obtain an interim injunction at short notice, ex parte, where only the side seeking the injunction is represented in court before a full hearing of the case.

However, legal actions are costly and time-consuming. Ideally, the parties should aim to resolve the dispute through negotiation or mediation.

Related documents

  • Cease and Desist Letter: Send this form to notify someone of their unacceptable behavior and to warn of legal action.
  • Non-Disclosure Agreement: You can use this contract in place of a Confidentiality Agreement if you prefer the name. Both contracts serve the same purpose.
  • Non-Compete Agreement: You can use this contract if the non-compete clause in the Confidentiality Agreement doesn’t suffice for your situation.
  • Partnership Agreement: Establish the rights and responsibilities of general partners and set the rules in a for-profit partnership.
  • Purchase of Business Agreement: Transfers the ownership of a business from a seller to a buyer, including the purchase of assets and shares.
  • Joint Venture Agreement: A contract that outlines the temporary business relationship between two companies.
Thumbnail of Confidentiality Agreement NDA Sample


Confidentiality Agreement

Personalize your Confidentiality Agreement template.

Print or download in minutes.

Create your free Confidentiality Agreement in 5-10 minutes
Help others protect confidential information by sharing this form:
This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Loading ...
Loading ...

Note: Your initial answers are saved automatically when you preview your document.
This screen can be used to save additional copies of your answers.