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Condition Report

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Your Condition Report

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Condition Report

ADDRESS OF PREMISES: ____________________________________________________________

HOW TO COMPLETE

  1. The lessor or the lessor's agent must inspect the residential premises and record the condition of the premises by indicating whether the particular room item is clean, undamaged and working by placing "Y" (YES) or "N" (NO) in the appropriate column. Where necessary, comments should be included in the report.
  2. The tenant must inspect the residential premises and complete the tenant section of the condition report. The tenant indicates agreement or disagreement with the condition indicated by the lessor or lessor's agent by placing "Y" (YES) or "N" (NO) in the appropriate column and by making any appropriate comments on the form.
  3. The tenant must return one copy of the completed condition report to the lessor or lessor's agent and is to keep the second copy.
  4. At the termination of the tenancy agreement, both the lessor and tenant should complete the copy of the condition report that they retained, indicating the condition of the premises at the end of the tenancy. This should be done in the presence of the other party, unless the other party has been given a reasonable opportunity to be present and has not attended the inspection.
 

Condition of premises at start of tenancy

Condition of premises at end of tenancy

 

Clean

Undamaged

Working

Tenant agrees

Comments

Clean

Undamaged

Working

Tenant agrees

Comments

ENTRY

front door/screen door/security door





















walls/picture hooks





















doorway frames





















windows/screens/window safety devices





















ceiling/light fittings





















blinds/curtains





















lights/power points/door bell





















skirting boards





















floor coverings





















other





















LOUNGE ROOM

walls/picture hooks





















doors/doorway frames





















windows/screens/window safety devices





















ceiling/light fittings





















blinds/curtains





















lights/power points





















skirting boards





















floor coverings





















other





















DINING ROOM

walls/picture hooks





















doors/doorway frames





















windows/screens/window safety devices





















ceiling/light fittings





















blinds/curtains





















lights/power points





















skirting boards





















floor coverings





















other





















KITCHEN

walls/picture hooks





















doors/doorway frames





















windows/screens/window safety devices





















ceiling/light fittings





















blinds/curtains





















lights/power points





















skirting boards





















floor coverings





















cupboards/drawers





















bench tops/tiling





















sink/taps/disposal unit





















stove top/hot plates





















oven/griller





















exhaust fan/range hood





















dishwasher





















other





















BEDROOM 1

walls/picture hooks





















built-in wardrobe/shelves





















doors/doorway frames





















windows/screens/window safety devices





















ceiling/light fittings





















blinds/curtains





















lights/power points





















skirting boards





















floor coverings





















other





















BATHROOM 1

walls/tiles





















floor tiles/floor coverings





















doors/doorway frames





















windows/screens/window safety devices





















ceiling/light fittings





















blinds/curtains





















lights/power points





















bath/taps





















shower/screen/taps





















wash basin/taps





















mirror/cabinet/vanity





















towel rails





















toilet/cistern/seat





















toilet roll holder





















heating/exhaust fan/vent





















other





















LAUNDRY

walls/tiles





















floor tiles/floor coverings





















doors/doorway frames





















windows/screens/window safety devices





















ceiling/light fittings





















blinds/curtains





















lights/power points





















washing machine/taps





















exhaust fan/vent





















washing tub





















dryer





















other





















SECURITY/SAFETY

external door locks





















window locks





















keys/other security devices





















smoke alarms





















electrical safety switch





















other





















GENERAL

heating/air conditioning





















staircase/handrails





















external television antenna/tv points





















balcony/porch/deck





















swimming pool





















gates/fences





















grounds/garden





















lawns/edges





















letter box/street number





















water tanks/septic tanks





















garbage bins





















paving/driveways





















clothesline





















garage/carport/storeroom





















garden shed





















hot water system





















gutters/downpipe





















other





















FURNITURE: None

COMMUNICATION FACILITIES

A telephone line is connected to the residential premises  Yes / No

An internet line is connected to the residential premises  Yes / No

WATER METER READING: _________________________

APPROXIMATE DATES WHEN WORK LAST DONE ON RESIDENTIAL PREMISES

Painting of premises (external):  _______ day of __________________, 20_____.

Painting of premises (internal):  _______ day of __________________, 20_____.

Floorcovering laid/replaced/cleaned:  _______ day of __________________, 20_____.

ADDITIONAL COMMENTS

 
 
 
 
 



The Lessor, or the Lessor's Agent, and the Tenant acknowledge the condition of the premises described above at the start of the tenancy.

Lessor or Agent Signature:


____________________
Date: _________________________________


Tenant Signature:


__________
Date: _________________________________



The Lessor, or the Lessor's Agent, and the Tenant acknowledge the condition of the premises described above at the end of the tenancy.

Lessor or Agent Signature:


____________________
Date: _________________________________


Tenant Signature:


__________
Date: _________________________________

Last updated February 29, 2024

Written by 

Reviewed by 


|

Fact checked by 



What is a Condition Report?

A Condition Report records a rental property's condition at the start and end of a tenancy. Condition Reports help track property damage, ensuring tenants aren’t blamed for pre-existing damage and are only held responsible for the issues they cause.

In all Australian states and territories, Condition Reports are required by law for most circumstances. Therefore, landlords and property managers must initiate the use of Condition Reports every time they begin a Tenancy Agreement with a new tenant.

A Condition Report may also be known as an:

  • Entry Condition Report
  • Exit Condition Report
  • Property Condition Report
  • Rental Condition Report
  • Ingoing or outgoing Condition Report
  • Rental inspection report
  • Inspection sheet

What is the purpose of Condition Reports?

The purpose of a Condition Report is to create a written record of any property damage before a tenant moves in and again when they move out so the landlord can track any tenant-caused damage. Using a Condition Report guarantees that tenants are only held responsible for any damage they cause.

If a legal dispute arises between a landlord and their tenant regarding property damage, Condition Reports may be used as evidence by a state or territorial court to determine liability. Liability affects whether a landlord can use a tenant’s security deposit (bond) or demand further compensation from the tenant.

Who benefits from Condition Reports?

Condition Reports are required by Australian law because they are beneficial tools that protect both landlords and tenants.

Landlords can benefit from Condition Reports because, when used properly, they can help justify using the tenant’s security deposit to cover repair costs. To use a security deposit to cover tenant-caused damage, a landlord must prove the rental property’s state before the tenant moves in and after they leave. The best way to prove this is by using a Condition Report.

A Condition Report can also benefit a tenant because it helps ensure that they are not held responsible for pre-existing damage they did not cause.

Are Condition Reports legally required?

In Australia, states and territories require Condition Reports by law. The mandatory use of Condition Reports is governed by the residential tenancy acts of each state and territory. The only exception to this requirement is Tasmania which does not require a Condition Report if there isn’t a security deposit (bond).

Therefore, to ensure they are complying with regulations, landlords must use Condition Reports when a tenant moves in and out of a rental property.

Does a tenant need to be involved with the Condition Report?

Yes. Both landlords and tenants fill out Condition Reports by assessing the state of their rental property. The participation of both parties ensures that the assessment of the rental property’s state is accurate and fair.

Generally, a landlord fills out the form first. After the landlord completes the report, the tenant will receive one or two copies and be able to dispute any item and include additional concerns.

How to complete Condition Reports

To complete a Condition Report, landlords inspect a property and record its condition by indicating whether each room feature is clean, undamaged, and working by placing "yes" or "no" in the appropriate column. Property damage may include things like:

  • Scratches, holes, chipped paint, and marks on walls and ceilings
  • Damaged windowsills, doors, or frames
  • Stained or marked floors, including carpets
  • Broken or poorly functioning appliances or fixtures

Where necessary, landlords can write additional comments. The landlord keeps one copy of the completed Condition Report and gives the other(s) to the tenant.

Next, the tenant inspects the property and indicates their agreement or disagreement with the landlord’s evaluations. Where necessary, tenants can write additional comments. The tenant keeps one copy of the completed Condition Report and returns the other to the landlord.

At the end of a tenancy, both the landlord and tenant complete the copy of the report that they retained by indicating the condition of the premises. This should be done in the presence of the other party unless the other party has been given a reasonable opportunity to be present and has not attended the inspection.

When it comes to the number of copies that have to be used, Australian states and territories have different requirements.

Condition Reports by state and territory

Australian Capital Territory (ACT)

In the Australian Capital Territory (ACT), a landlord must provide their tenant with a Condition Report within one day of the tenant taking possession of a rental property. Within two weeks of moving in, the tenant should inspect the property, fill in their part of the form, and return a copy to the landlord or agent.

New South Wales (NSW)

In New South Wales, the landlord must provide the tenant with two copies of the entry Condition Report prior to the tenant signing the Tenancy Agreement. The tenant must return one copy of the completed Condition Report to the landlord within seven days after receiving it. When the tenancy is ending, the Condition Report must be filled out in the presence of both the landlord and the tenant.

Northern Territory

In the Northern Territory, landlords should give their tenants a copy of the completed and signed Condition Report within three business days of starting their tenancy. Tenants must complete the Condition Report and return a copy to their landlord within five business days of moving in.

Queensland

We do not offer a Condition Report for Queensland because the Residential Tenancies Authority (RTA) requires the use of their form. If you need to create a Condition Report in Queensland, use the entry or exit Condition Reports provided by the RTA.

South Australia

In South Australia, landlords should give their tenants two copies of the completed and signed Condition Report as soon as possible after the start of the tenancy. There is no time specified in which the tenant must complete the Condition Report and return one of the copies to their landlord. That being said, it is best to complete it as soon as possible.

Tasmania

In Tasmania, if there is a security deposit (bond), landlords must give their tenants two copies of the completed Condition Report before or when the tenant moves in. The tenant can complete and sign one copy of the Condition Report and return it to the landlord within two days of receiving it.

If there is no security deposit, there is no requirement for a Condition Report. However, it is still advisable to use one.

Victoria

In Victoria, landlords must give their tenants two copies of the completed and signed Condition Report before the start of the tenancy. Tenants must complete the Condition Report and return a copy to their landlord within five business days of moving in.

Western Australia

In Western Australia, landlords must provide tenants with two copies of the completed Condition Report within seven days of the tenant moving into the rental property. Tenants must complete the Condition Report and return a copy to their landlord within seven days after receiving the two copies.

There is an additional requirement to complete a Condition Report at the end of a tenancy. It must be done as soon as practicable, to a maximum of 14 days after the termination of the tenancy. In addition, the tenant must be given a reasonable opportunity to be present for the inspection.

What is included in a Condition Report?

Condition Reports include various sections for you to inspect the following spaces and features of a rental property:

  • Entry area
  • Lounge room
  • Dining room
  • Kitchen
  • Bedroom(s)
  • Bathroom(s)
  • Laundry room
  • Exterior features
  • Security features

You can specify the condition of doors, doorway frames, door locks, smoke alarms, walls, windows, window screens, ceilings, lights, blinds, curtains, skirting boards, floor coverings, electrical power points, and more.

In the kitchen section, you can specify the condition of cupboards, bench tops, tiling, sinks, taps, stove tops, ovens, exhaust fans, dishwashers, and more.

For bathrooms, you can specify the condition of showers, bathtubs, wash basins, mirrors, vanities, towel rails, and more.

You can also specify the condition of miscellaneous features, such as heating and air conditioning systems, staircases, balconies, porches, swimming pools, gates, fences, lawns, and more.

Related documents

  • Residential Tenancy Agreement: Outline the rights and responsibilities of a landlord and tenant during a residential tenancy.
  • Residential Rental Application: When looking to fill a vacant rental property, collect information from applicants so you can select the best renter.
  • Residential Sublet Agreement: Rent out a portion or all of the property you're renting to another tenant for a certain period.
  • Lease Addendum: Modify an existing Lease Agreement by adding or removing clauses, or changing existing clauses.
  • Business Lease (Commercial Lease): Lease a commercial space to a business tenant by outlining both of your rights, duties, and responsibilities.
  • Lease Notice: Send a written warning to a tenant regarding a breach in lease terms or a termination of the tenancy.
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