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Frequently Asked Questions

Why do I need a written Rental Application?A Rental Application provides clarity. It clearly outlines the boundaries and responsibilities for both the landlord and the tenant. Moreover, the problem with oral agreements is that they can be difficult to enforce. In a dispute, a landlord and tenant board or a court hears evidence to decide whose version of the story to accept. If there is a written agreement, landlord and tenant boards and courts are generally obligated to uphold the terms of the written agreement.A basement suite is a self-contained dwelling unit with its own kitchen, bathroom, and living area. They often feature a private entrance to the house for the Tenant.

Renting a room, on the other hand, means the Tenant will likely share part of the accommodations with the Landlord or other tenants. The kitchen, bathroom, and house entrance are common examples of shared space.


Your Rental Application

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RESIDENTIAL RENTAL APPLICATION

Landlord
Landlord Name: _______________________
Address: _________________________________________
Phone: (              ) _________ - _______________

Rental Property Information
Rental Property Address: _________________________________________
Application to rent suite #__________
Anticipated Possession Date: October 23, 2017
The term of the tenancy will be ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________.

The monthly rent will be $_______.
Initial Security Deposit: $_______.

Applicants' Personal Information
Applicant's Name: ____________________________________________________________________
Home Phone: (_________) ______________ Alternative Phone: (_________) ________________
Email Address (Optional): ________________________ Date of Birth: ___________________
Applicant's Social Security Number: ________________________________________

Second Applicant's Name: ______________________________________________________________
Second Applicant's Date of Birth: ________________________________________________________
Second Applicant's Social Security Number: ________________________________________

Third Applicant's Name: _______________________________________________________________
Third Applicant's Date of Birth: _________________________________________________________
Third Applicant's Social Security Number: ________________________________________

Name(s) of Dependent(s):                                                      Date(s) of Birth:
__________________________________________            ____________________________
__________________________________________            ____________________________
__________________________________________            ____________________________
__________________________________________            ____________________________
__________________________________________            ____________________________

Do you have a pet?          Yes    /   No               If more than one, how many? _______
Please describe type(s) of pet(s):
____________________________________________________________________________
____________________________________________________________________________

Residential History
Present Address: ____________________________________________________________________
City:__________________________________ State:_______________________________________
ZIP Code:_________________ How long at this address? _________________________________
Landlord / Lessor: ___________________________ Phone: (_________) ____________________

Previous Address 1: _________________________________________________________________
City:__________________________________ State:_______________________________________
ZIP Code:_________________ How long at this address? _________________________________
Landlord / Lessor: ___________________________ Phone: (_________) ____________________

Previous Address 2: _________________________________________________________________
City:__________________________________ State:_______________________________________
ZIP Code:_________________ How long at this address? _________________________________
Landlord / Lessor: ___________________________ Phone: (_________) ____________________

Details of Employment
Employer:______________________________________________________________________
Position: _________________________________ Date Hired: ______________________________
Supervisor's Name: __________________________ Phone: (_________) ____________________
Salary: _________________________

(If employed less than one year with present employer, please provide previous employer.)
Employer:______________________________________________________________________
Position: _________________________________ Date Hired: ______________________________
Supervisor's Name: __________________________ Phone: (_________) ____________________
Salary: _________________________

Other Sources of Income
Do you receive income from any of the following sources?   Yes  /  No
Student Loans ______ Pension Benefits ______ Social Assistance ______ Other ______
Please provide contact persons who could verify the amount of income you receive:
__________________________________________________________________________
__________________________________________________________________________

Vehicle Information
Make / Model: ___________________________________  Year: ________________
License Plate Number: _______________________ Driver's License Number: __________________
Make / Model: ___________________________________  Year: ________________
License Plate Number: _______________________ Driver's License Number: __________________
Parking stall required?   Yes / No      Additional stall required?   Yes / No (Subject to availability)

Banking Information
Banking Institution: ________________________________________________________________
Address: _________________________________ Phone: (_________) ____________________

(If you bank with more than one institution, please list second bank below)

Banking Institution: ________________________________________________________________
Address: _________________________________ Phone: (_________) ____________________

References
Name: ____________________________________ Phone: (_________) ____________________
Name: ____________________________________ Phone: (_________) ____________________

Emergency Contact
Name: ____________________________________________
Relationship: ______________________________ Phone: (_________) ____________________

Criminal & Credit Background Check Authorization
Is there anything negative that we may find in our criminal or credit background check that you want to comment on?
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

I declare that the information I have provided is accurate. I authorize the individual or organization to whom this application is submitted to: (a) contact my references and all other persons that I have named in this application; and (b) perform a credit and/or criminal check to assess my suitability as a tenant/lessee.

Applicant's Signature _________________________________  Date __________________________

Residential Rental Application

Other Names:

A Residential Rental Application is also known as a:

  • Tenant Application
  • Rental Lease Application
  • Rental Application

What is a Residential Rental Application?

A Residential Rental Application is a form used by rental property owners, property managers, and landlords to gather information on potential tenants looking to lease a living space.

Rental applications are typically used when accepting applications for a rental unit in an apartment complex, but they can be used for all sorts of residential rental properties, including rooms in boarding houses, rental bungalows, and vacation properties.

What information goes in a Residential Rental Application form?

These are the details commonly captured in a rental application:

  • Location of the rental property
  • Proposed terms of the lease, including duration and rent amount
  • Security deposit amount (if applicable)
  • The applicant's name and contact information
  • The applicant's residential rental history, including names and contact information for previous landlords
  • The applicant's employment history, with details about their current job and monthly income
  • If the applicant is a pet owner or not, and if so, the type of pet
  • The applicant's vehicle type and description

Should I ask an applicant for their Social Security Number?

You may ask a potential tenant to provide their Social Security Number (SSN) on their application for the purposes of performing a credit check. However, there is no legal requirement for applicants to provide their SSN.

Why should I use a Residential Rental Application?

Tenant application forms provide landlords and property managers with a well-organized method to gather information on prospective renters.

The form can be used to capture the information you need to contact the applicant's previous landlords for references, as well as perform a credit check and criminal background check through a vendor offering those services.

The information being collected is also used to determine if a prospective tenant can comply with the lease obligations, such as being able to make the regular rent payment and take care of the property.

Forms related to a Residential Rental Application:

  • Residential Lease Agreement: a legal agreement co-signed by a tenant and landlord that establishes the terms and conditions of a property rental
  • Residential Sublease Agreement: a contract between a tenant (now a sublandlord) and subtenant that details the rights and responsibilities of each party
  • Rent Receipt: a remittance slip given to a tenant whenever they make a rent payment
  • Residential Rental Inspection Report: a document used by landlords when inspecting a rental property after someone moves out, and when a new tenant moves in
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