Free Medical Records Release

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Medical Records Release

Current Location of Medical Records

Current Location of Medical Records

Organization Details

e.g. Street, City, State ZIP Code, etc.

Frequently Asked Questions
Who is the organization?The organization is the entity that holds the medical records for the patient and is where this Medical Records Release should be sent. The organization could be a doctor's office, clinic, hospital, allied healthcare clinic (such as a chiropractor, physiotherapist, or massage therapist), HMO, Medicare, or Medicaid.

Your Medical Records Release

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Medical Records Release Page of
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THIS MEDICAL RECORDS RELEASE (the "Release") is made July 22, 2024.


______________________________, ______________________________
Phone: ______________________________, Fax: ______________________________ and all employees, contractors, and associated individuals thereof;

TAKE NOTICE THAT I, ________________________________________ (the "Patient"), do hereby request the following information be released:

Medical Records

1. All medical and health information contained within:

  1. Charts;
  2. Notes;
  3. Reports;
  4. Records;
  5. Medication lists, and other lists;
  6. Prescriptions;
  7. Flowcharts;
  8. Emails;
  9. Memorandum;
  10. Orders;
  11. Lab results;
  12. Test results, and analyses:
  13. Information related to treatment for any sexually transmitted disease, including HIV or AIDS;
  14. Information related to treatment for mental health illnesses;
  15. Information related to treatment for substance abuse;
  16. Diagnostic images and reports, including but not limited to X-Rays and EKG tracings;
  17. Photographic images; and
  18. Digital recordings, including but not limited to digital images.

1.2  All information related to the accounting of the Patient’s files, including but without limitation to Statements of Account.

1.3 All other authorizations previously received for the release of any or all of the Patient’s medical information.

1.4 All of the above is collectively referred to as “Medical Records”, as represented on paper, kept in folders, orstored digitally, electronically, or any other form.

1.5 "Medical Records" also includes production of any documents or material by physicians, nurses, chiropractors, dentists, therapists, counselors, consultants, technicians, and any and all staff of the organization to which this Release is directed.


2.  I ask that the Patient’s Medical Records be released to me, for my own personal use.

2.2  I am aware of the potential for information disclosed pursuant to this Release to be subject to redisclosure by me and so may no longer be protected.


3. I ask that the Patient's Medical Records be released within the next 30 days as required by the Health Insurance Portability and Accountability Act.

Notice and Additional Information

4. The contact information and particulars of the Patient are as follows:



Date of Birth:

July 22, 2024

Street Address:


Home Phone Number:


Cell Phone Number:




Duration of Medical Records Release

5. This Release will be valid until the earlier of when you receive written notice from me revoking this Release, or July 22, 2024.

Continuance of Ongoing or Future Care

6. This Release does not affect any ongoing or future care of the Patient.

SIGNED at ________________________________________, Virginia in the presence of:



Last Updated March 21, 2024

What is a Medical Records Release?

A Medical Records Release is used to request that a health care provider (physician, dentist, hospital, chiropractor, psychiatrist, etc.) release a patient's medical records, either to the patient, a third party (such as an employer or insurance company), or both.

A Medical Records Release is also known as a:

  • Medical Records Authorization
  • Request for Medical Records
  • Medical Records Request
  • Medical Information Release Form

What information is included in a Medical Records Release?

A Medical Records Release typically includes information about:

  • The patient or their representative
  • The organization that holds the records
  • The organization or individual requesting access
  • The period of duration for the release

If there are any errors in the records, individuals can also include details about the errors (such as where the errors are located) and the corrections.

Who are the parties in a Medical Records Release?

A Medical Records Release often involves four main parties, depending on the situation:

  • The patient: The patient is the person whose medical records are being released to another party; this is often the person who received or is receiving some type of medical treatment in relation to the records that are to be released.
  • The guardian: A guardian (or legal representative) is only involved when the records relate to a minor or a dependent adult (such as an adult who has mental disabilities). Minors and dependents cannot authorize their own medical release, so a guardian is required to do so on their behalf.
  • The organization holding the records: This is where the records are currently being held. This could be any type of medical facility, such as a hospital, clinic, doctor's office, massage therapist, etc.
  • The organization or individual that requires access: In some instances, medical records need to be shared with organizations or individuals such as lawyers, insurance companies, or employers.

For example, if you were injured in a motor vehicle accident and required physiotherapy, your physiotherapist may be required to provide your lawyer or insurance company with information about your injury and would require a Medical Records Release Form to do so.

Why do I need a Medical Records Release?

The Health Information Portability and Accountability Act (HIPAA) has rules in place to protect health information from being improperly used or disclosed. When someone requests access to your medical records, HIPAA requires that they obtain your consent.

Using a Medical Records Release helps prevent the release of medical records to unauthorized parties and helps keep your information confidential.

How long are Medical Records Release good for?

When creating your Medical Records Release, you can set an end date that will invalidate the consent form once that date has passed. A Medical Records Release can remain valid for years or even decades; however, it is highly recommended that you limit the validity of your Medical Records Release to two years or less in order to help prevent unauthorized disclosure of your medical records.

Related Documents:

  • Power of Attorney: Appoint an agent to act on your behalf in the event that you are unable to do so due to reasons such as extensive travel, incapacitation, or more
  • Health Care Directive: Specify your medical preferences in case you are unable to express your wishes yourself
  • Last Will and Testament: Outline how you want your estate to be distributed after you pass away
  • End-of-Life Plan: Communicate your wishes regarding your remains, funeral, obituary, and more
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Medical Records Release

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