Free Employment Offer Letter

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Employment Offer Letter


Your Employment Offer Letter

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July 4th, 2022


Dear ____________________,

Re: Offer of Employment

I am very pleased to offer you the position of ____________________ with ____________________ This is a full-time, permanent position with a start date of July 4th, 2022.

You will be working at our premises at __________.

Your starting salary will be $__________ per year. Your salary will be payable every two weeks, less required deductions.

As an employee of ____________________, you will receive two of paid vacation per year, pro-rated for your first year if applicable. Vacation will be agreed in advance for such time or times as are mutually convenient between the employer and the employee.

We look forward to having you join our team and look forward to your response. Should you have any questions please do not hesitate to contact me by phone at ____________ or by email at _________________.




____________________________ __________

Employment Offer Letter Template

Alternate Names:

An Employment Offer Letter is also known as a/an:

  • Job Offer Letter
  • Offer Letter

What is the difference between an Employment Offer Letter and an Employment Contract?

An Employment Offer Letter is similar to an Employment Contract in that they both constitute a form of employment agreement and each contain all of the key points associated with the position, including information about compensation and benefits.

Job offer letters are often used with low-to-mid-level employees who don't require a more extensive Employment Contract. Instead, an Employment Offer Letter contains the essential details of the position being offered to the applicant.

This format is typically used where less formality is desired, the job description is less detailed, and the responsibilities are less demanding or heavy.

A position negotiated by a simple offer letter will usually follow the employment at-will doctrine. That means either party can end the employment relationship "at will" and without notice or cause.

Employment Contracts are different in that they often include termination notice periods which must be adhered to by either party seeking to end the employment without cause.

What information can I put in an Employment Offer Letter?

When creating an offer letter for an applicant, these are the details you would typically include:

  • The job title for the position
  • When the employee will start their employment
  • Whether the position is full-time or part-time
  • Whether it's a permanent position or a temporary job
  • The salary or wage being offered, and the frequency of pay periods (e.g. monthly)
  • If there is a probationary period, and if so, how long it is
  • The number of paid vacation days offered with the job
  • Any benefits offered with the job

The job offer letter should also list any preconditions the candidate must satisfy before their employment is made official. This might include items like taking a routine medical exam, passing an alcohol/drug screening, or having a criminal record check performed.

Why should I use an Employment Offer Letter?

Using a standardized Employment Offer Letter makes it easy to create new job offers for applicants you want to hire for your business. Job offer letters help to automate the process of hiring new workers, and provide you (and the new hire) with a written record of the initial agreed-upon terms of employment.

You can have the new hire co-sign the offer letter to signify both their acceptance of the job offer, and their agreement to satisfy any preconditions your company requires of its employees.

Forms related to Employment Offer Letter:

  • Employment Contract: a highly detailed contract between an employer and a worker that describes the terms and conditions of employment, often including termination notice provisions and restrictive clauses on confidentiality, non-solicitation, and non-competition
  • Confidentiality Agreement: a legal agreement used to keep employees from divulging sensitive information about their job or employer to an outside party
  • Employee Warning Letter: an official letter given to an employee by their supervisor or manager that calls out undesirable behavior and offers corrective advice
  • Employment Termination Letter: a letter that's given to a worker to formally inform them that their position has been terminated
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