Free Employment Offer Letter

Answer a few simple questions Print and download instantly It takes just 5 minutes

Create Your Free Employment Offer Letter

  1. Answer a few simple questions
  2. Email, download or print instantly
  3. Just takes 5 minutes

Employment Offer Letter

Employer Details

Employer Details

Will this letter be printed on letterhead?

e.g. Street, City, State ZIP Code

Frequently Asked Questions
What is the difference between an Employment Offer Letter and an Employment Agreement?Employment Offer Letter is an offer of employment given to mid to low level employees. It contains the key terms and conditions of employment in a brief letter. It can be accepted (signed) by the employee and then returned to the employer. Once the Offer Letter is accepted the terms and conditions are binding on both parties.

Employment Agreement is an agreement between an employer and employee specifying the rights and obligations of each party. The Employment Agreement is generally used for more senior level employees where the terms and conditions are more complex.

Your Employment Offer Letter

Update Preview
This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Page of




October 14th, 2019


Dear ____________________,

Re: Offer of Employment

I am very pleased to offer you the position of ____________________ This is a full-time, permanent position with a start date of October 14th, 2019.

This position will have a starting salary of $__________ per year. Your salary is payable every two weeks, less required deductions.

You will receive one week of paid vacation per year, pro-rated for your first year if applicable. Vacations are to be taken at such time or times as are mutually convenient between the employer and the employee.

You will be reporting directly to ____________________

We look forward to having you join our team and look forward to your response. Should you have any questions please do not hesitate to contact me at __________




____________________ (Employer)

Employment Offer Letter Template

Alternate Names:

An Employment Offer Letter is also known as a/an:

  • Job Offer Letter
  • Offer Letter

What is the difference between an Employment Offer Letter and an Employment Contract?

An Employment Offer Letter is similar to an Employment Contract in that they both constitute a form of employment agreement and each contain all of the key points associated with the position, including information about compensation and benefits.

Job offer letters are often used with low-to-mid-level employees who don't require a more extensive Employment Contract. Instead, an Employment Offer Letter contains the essential details of the position being offered to the applicant.

This format is typically used where less formality is desired, the job description is less detailed, and the responsibilities are less demanding or heavy.

A position negotiated by a simple offer letter will usually follow the employment at-will doctrine. That means either party can end the employment relationship "at will" and without notice or cause.

Employment Contracts are different in that they often include termination notice periods which must be adhered to by either party seeking to end the employment without cause.

What information can I put in an Employment Offer Letter?

When creating an offer letter for an applicant, these are the details you would typically include:

  • The job title for the position
  • When the employee will start their employment
  • Whether the position is full-time or part-time
  • Whether it's a permanent position or a temporary job
  • The salary or wage being offered, and the frequency of pay periods (e.g. monthly)
  • If there is a probationary period, and if so, how long it is
  • The number of paid vacation days offered with the job
  • Any benefits offered with the job

The job offer letter should also list any preconditions the candidate must satisfy before their employment is made official. This might include items like taking a routine medical exam, passing an alcohol/drug screening, or having a criminal record check performed.

Why should I use an Employment Offer Letter?

Using a standardized Employment Offer Letter makes it easy to create new job offers for applicants you want to hire for your business. Job offer letters help to automate the process of hiring new workers, and provide you (and the new hire) with a written record of the initial agreed-upon terms of employment.

You can have the new hire co-sign the offer letter to signify both their acceptance of the job offer, and their agreement to satisfy any preconditions your company requires of its employees.

Forms related to Employment Offer Letter:

  • Employment Contract: a highly detailed contract between an employer and a worker that describes the terms and conditions of employment, often including termination notice provisions and restrictive clauses on confidentiality, non-solicitation, and non-competition
  • Confidentiality Agreement: a legal agreement used to keep employees from divulging sensitive information about their job or employer to an outside party
  • Employee Warning Letter: an official letter given to an employee by their supervisor or manager that calls out undesirable behavior and offers corrective advice
  • Employment Termination Letter: a letter that's given to a worker to formally inform them that their position has been terminated
Create your free Employment Offer Letter in 5-10 minutes or less
Know an employer who needs a free Employment Offer Letter? Pass it along:
This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Loading ...
Loading ...

Note: Your initial answers are saved automatically when you preview your document.
This screen can be used to save additional copies of your answers.