Free Commercial Lease Application

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Commercial Lease Application

Rental Details


Rental Details

Amount of Base Rent Per Month (including tax):
$


e.g. 10,000

The tenant's proportionate share of operating costs will be: __________

Frequently Asked Questions
What is base rent?Base rent refers to the fixed amount of rent a tenant is obligated to pay under a lease agreement, excluding any additional operating costs.What is the total available area referring to?Indicate the total area of the building itself. For example, if a strip mall has a total area of 10,000 square feet, enter 10,000, and the proportion of operating expenses will be calculated as the tenant's leased area (entered on a previous page) compared to this total area.


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COMMERCIAL LEASE APPLICATION

LANDLORD INFORMATION

Landlord Details

Landlord's Name: _________________________
Landlord's Address: ___________________________________
Landlord's Phone: (_________) ________________
Landlord's Email: _________________________

PROPERTY INFORMATION

Rental Property Details

Rental property address: ___________________________________
Tenant's leased area: _________ square feet
Anticipated possession date: December 10, 2024
The term of the lease will be: until December 10, 2024

Rent

All monetary values are expressed in US Dollars.
The base rent per month will be: $__________ (including tax)
Tenant's proportionate share of operating costs: __________

Security Deposit

The initial security deposit will be: $________

TENANT INFORMATION

Business Information

Tenant/Business Name: ____________________________________________________
Present Address: _________________________________________________________________
Phone: (_______) ________________ Fax: (_______) __________________
Email Address: ____________________________
Intended Use of Premises: _________________________________________________________
Emergency Contact: _________________________ Phone: (_______) __________________

Check One:

_____ Sole Proprietor

_____ Partnership

_____ Corporation

Type of Business:

_____ Retail

_____ Wholesale

_____ Manufacturer

   

_____ Other ________________

 

Date Established: ______________________ Number of Employees: _____________
Parent Company Name: ____________________________________________________
Parent Company Address: __________________________________________________________

How long at present address: _________________________
Monthly Payment: ___________________________
Present Landlord Name: ____________________________________________________
Present Landlord Address: __________________________________________________________
Present Landlord Phone: (_______) ________________

How long at previous address: _________________________
Monthly Payment: ___________________________
Previous Landlord Name: ___________________________________________________
Previous Landlord Address: _________________________________________________________
Previous Landlord Phone: (_______) ________________

Other business locations: __________________________________________________________________

Business Owner / Partner / Shareholder Information

First Owner's Name: __________________________________________________________
Home Address: __________________________________________________________________
Home Phone: (_______) _______________ Alternative Phone: (_______) _________________
Email Address: ___________________________ Date of Birth: ______________________
Social Security Number: ________________________________________

Second Owner's Name: ________________________________________________________
Home Address: __________________________________________________________________
Home Phone: (_______) _______________ Alternative Phone: (_______) _________________
Email Address: ___________________________ Date of Birth: ______________________
Social Security Number: ________________________________________

Third Owner's Name: __________________________________________________________
Home Address: __________________________________________________________________
Home Phone: (_______) _______________ Alternative Phone: (_______) _________________
Email Address: ___________________________ Date of Birth: ______________________
Social Security Number: ________________________________________

Banking Information

Banking Institution: ________________________________________________________________
Address: _________________________________ Phone: (_______) ______________________

(If the Tenant banks with more than one institution, please list second bank below.)

Banking Institution: ________________________________________________________________
Address: _________________________________ Phone: (_______) ______________________

Credit References

List industry references from which the Tenant makes purchases through credit accounts:
Company Name: ____________________________________
Contact Name: ____________________________________
Address: _________________________________  Phone: (_______) ______________________

Company Name: ____________________________________
Contact Name: ____________________________________
Address: _________________________________  Phone: (_______) ______________________

Company Name: ____________________________________
Contact Name: ____________________________________
Address: _________________________________  Phone: (_______) ______________________

Other References

Name: ____________________________________
Relationship: ____________________________________
Address: _________________________________  Phone: (_______) ______________________

Name: ____________________________________
Relationship:  ____________________________________
Address: _________________________________  Phone: (_______) ______________________

Name: ____________________________________
Relationship: ____________________________________
Address: _________________________________  Phone: (_______) ______________________

The Tenant gives permission to the individual or organization to whom this application is submitted to contact the above stated references in order to ask about the Tenant's rental history. Likewise, the Tenant gives permission to their references to speak about the Tenant's rental history to the individual or organization to whom this application is submitted.


Signature _________________________________  Date __________________________



Signature _________________________________  Date __________________________

Credit Check Authorization

I certify that the information provided is true, accurate and complete. I authorize the individual or organization to whom this application is submitted to investigate all bank, credit and trade references named in this application, and to obtain information about the credit status of the applicant in order to assess the applicant's suitability as a tenant/lessee.


Authorized Signature _______________________________  Date _________________________



Authorized Signature _______________________________  Date _________________________

Last Updated October 16, 2023

Commercial Lease Application

Alternate Names:

A Commercial Lease Application is also known as a:

  • Commercial Rental Application
  • Commercial Tenant Information Form
  • Commercial Property Application
  • Business Lease Application
  • Retail Lease Application

What is a Commercial Lease Application?

A Commercial Lease Application is a form that landlords use to screen tenants prior to entering into a Commercial Lease Agreement with a business tenant.

Much like a Rental Application for residential properties and tenants, a Commercial Lease Application acts as a first step in leasing property, potentially beginning a landlord-tenant relationship. The application is an objective way of evaluating commercial applicants to see if they are a fit for your property.

Who needs a Commercial Lease Application?

Any person who requires space to operate a business will likely need to fill out a Commercial Lease Application in order to lease commercial real estate. It's unlikely that a business owner in the market for commercial property will secure a space without going through some type of preliminary screening with the property manager or owner.

The application process can include an application, a formal Offer to Lease letter, and potentially several interviews with the landlord.

What can a landlord ask on a rental application?

A landlord handling any type of property (i.e. commercial, residential, or mixed) has to remain objective when screening tenants to avoid the possibility of a discrimination suit.

The best way to maneuver this is to use the same application process for every prospective tenant with the same questions for the same type of property.

For example, a landlord's questionnaire for a tenant looking to lease retail space would be the same as any other business tenant looking to rent the same space, but that questionnaire might differ from the one they'd give to an applicant looking for an apartment or condo.

The information landlords typically look for on a Commercial Lease Application include:

  • Business information: the business name, intended use of premises, and company structure (sole proprietorship, partnership, etc.)
  • Current and previous property information (if applicable): address, monthly payment, and landlord's name and contact information
  • Business owner/partner/stockholder information: names and contact information
  • Banking information: the tenant's banking institution's name, address, and phone number
  • Credit references: industry references (the names and numbers of companies or individuals from whom a tenant makes purchases with credit accounts)
  • Credit check authorization: permission to perform a credit check

Typically, a landlord will pursue a lease agreement with the first qualified tenant who meets the criteria of their application and whose business suits the property.

For example, a clothing retailer with great credit leasing space in a shopping mall is a more appropriate tenant than a mechanic looking to open a collision repair shop in the same space.

Keep in mind the criteria can be significantly more extensive for commercial applicants than for residential tenants because the application process can involve requesting formal Offer to Lease letters, conducting background and credit checks, reviewing references and business reports, conducting interviews, and even examining business plans or financial statements.

Related Documents:

  • Commercial Lease Agreement: an agreement that details the terms of a commercial tenancy between a landlord and a business tenant
  • Lease Amendment: a document that adds to or makes changes to the terms of an existing lease without nullifying the original
  • Offer to Lease: a formal letter written by a prospective tenant demonstrating an intent to lease a specific commercial property from a landlord
  • Rental Application: the residential equivalent of a Commercial Lease Application, used in screening potential tenants for residential properties
  • Residential Lease Agreement: the residential equivalent of a Commercial Lease Agreement, used to detail the terms of tenancy between a landlord and residential tenant
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