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Motor Vehicle Bill of Sale
IN CONSIDERATION of ___________________ of ____________________ (the 'Purchaser') providing $____________ USD (the "Purchase Price"), the receipt and sufficiency of which consideration is hereby acknowledged to ______________________ of ____________________ (the 'Seller'), the Seller SELLS AND DELIVERS the Motor Vehicle to the Purchaser.PAYMENT METHOD: The Purchaser will pay the Purchase Price to the Seller by cash.
MOTOR VEHICLE: The Seller will sell and deliver to the Purchaser the following motor vehicle (the 'Motor Vehicle'):
WARRANTIES: The Seller warrants that the Motor Vehicle is free of any liens and encumbrances and that the Seller is the legal owner of the Motor Vehicle. The Seller also warrants that the Seller has the full right and authority to sell and deliver the Motor Vehicle and that the Seller will defend the title of the Motor Vehicle against any and all claims and demands.
'AS IS' CONDITION: The Purchaser acknowledges that the Motor Vehicle is sold 'as is'. The Seller expressly disclaims any implied warranty as to fitness for a particular purpose and any implied warranty as to merchantability. The Seller expressly disclaims any expressed or other implied warranties.WORKING ORDER: Any warranty as to the condition or working order of the Motor Vehicle is expressly disclaimed by the Seller.MANUFACTURER'S WARRANTY: Any disclaimer of warranties by the Seller in this Bill of Sale will not in any way affect the terms of any applicable warranties from the manufacturer of the Motor Vehicle.LIABILITIES: The Seller does not assume, nor does the Seller authorize any other person on the behalf of the Seller to assume, any liability in connection with the sale or delivery of the Motor Vehicle.
INSPECTION: The Purchaser accepts the Motor Vehicle in its existing condition given that the Purchaser has either inspected the Motor Vehicle or was given the opportunity to inspect the Motor Vehicle but chose to not inspect it.
GOVERNING LAW: This Bill of Sale will be construed in accordance with and governed by the laws of the Commonwealth of Virginia.
SIGNED, SEALED, AND DELIVERED this ________ day of ________________, ________ in the presence of:
___________________________________________________(Seller)
Federal and State Law requires that the Seller state the Mileage upon transfer of ownership. Failure to complete or providing an inaccurate or untruthful statement may result in fines and/or imprisonment.
Odometer Disclosure Statement
I, ______________________ of ____________________ (the 'Seller'), STATE AND DECLARE that the odometer of the following vehicle (the 'Motor Vehicle') reads as follows:
I CERTIFY that to the best of my knowledge the odometer reading as stated above reflects the actual mileage of the Motor Vehicle. I CERTIFY that the odometer of the Motor Vehicle was not altered, set back, or disconnected while in my possession, and I have no knowledge of anyone else doing so.
___________________________Seller: ______________________Address: ____________________
Receipt of original copyis hereby acknowledged by___________________.
___________________________Purchaser: ___________________Address: ____________________
A Bill of Sale is also known as a/an:
A Bill of Sale is a form that a seller uses to document the sale of an item to a buyer. It serves as a receipt for personal sales and includes buyer and seller information and details about the item(s).
Both parties should fill out and retain a copy of the signed Bill of Sale as proof of purchase. Use a Bill of Sale for transactions where payment is made in full and both parties accept the item in its current condition ("as is").
If you’re looking for a contract that includes warranties or more specific terms for the buyer, LawDepot also offers a Sales Agreement form.
"As is" means that the item will be sold in its current condition and the buyer accepts the item with all of its faults. This term protects the seller from having to provide a refund for any item-related issues after the buyer pays and receives the item.
The term “as-is without any warranties” means that the seller doesn’t guarantee the quality of the product to the buyer. In this case, the seller isn’t liable for any imperfections or flaws in the goods (provided they don’t take steps to hide those flaws or lie about their existence).
Anyone looking to buy or sell an item should use a Bill of Sale. This includes people:
Friends or family members who gift items to each other may also use a Bill of Sale to show proof of ownership. For example, if a parent gifts their used vehicle to their child, the child will need a Bill of Sale to prove ownership and register and insure the car.
A Bill of Sale helps protect both the seller and the buyer from any future issues. Using cash to buy an item without proper documentation makes it hard to prove that the buyer paid and received the item.
In some states, such as California, a written Bill of Sale is recommended if you are buying or selling an item worth $500 or more. Without a written Bill of Sale, there might be no evidence of the transaction for the buyer or seller in the event of a dispute or for tax purposes.
By using a Bill of Sale as a receipt, the seller can prove that an item was sold “as is”. Also, the buyer can prove that they gave the agreed-upon payment (including any trades) in full to the seller.
If an item is insurable, you may need to prove that you’re the legal owner before you can obtain insurance. If completed correctly, a Bill of Sale provides proof of ownership and its date shows when ownership transfers from seller to buyer.
Customize your Bill of Sale template for a variety of items, such as:
When writing a description for an item, give details of its appearance and condition. For instance, you can write about the item’s color, dimensions, shape, age, missing components, and manufacturer's information.
If the item is a piece of equipment or a vehicle, be sure to include any relevant identification numbers (such as a VIN, HIN, or serial number). A serial number gives the item a distinctive identification, sometimes used for insurance purposes, that enables police to identify the property if it’s ever stolen.
Keep in mind that you cannot use a Bill of Sale to transfer the title to a piece of land or real estate. In such instances, you'll likely need a Warranty Deed or a Real Estate Purchase Agreement.
When providing or hiring services, it's more appropriate to use a document like a Service Agreement or an Independent Contractor Agreement. A Bill of Sale only works where there is a transfer of ownership of physical goods.
To create a Bill of Sale, simply fill out LawDepot’s questionnaire. The information you’ll need includes:
Common payment methods that you can use in a Bill of Sale are cash, electronic transfers, and trades (such as another item of value). For e-transfers, be sure the bank deposits the funds into your account before providing the item to the buyer.
You can also use a bank draft or certified check. A bank draft is a check that a bank writes on an account with another bank; it’s an extremely secure method of transferring funds. A certified check is a check that a bank guarantees. In this case, the bank confirms that there are enough funds in the account to meet the amount needed for the sale.
Typically, only the seller signs the Bill of Sale. However, some jurisdictions require the buyer to sign for some or all types of transactions. Check if your local or state laws require the buyer’s signature for your specific sale. If you’re unsure of your jurisdiction's requirements, the buyer may sign the Bill of Sale to ensure its validity.
Most jurisdictions don’t require that a Bill of Sale contain witness signatures. But having one or two witnesses is better evidence that the parties entered into the Bill of Sale if the matter goes to litigation.
Some states may require you to notarize your document. Getting a notary public to witness the buyer’s and seller’s signatures helps prove the document’s authenticity. This verification is useful if there’s a future dispute.
Deliver the Bill of Sale to the buyer once you receive full payment of the agreed-upon purchase price. Full payment includes the provision of a Promissory Note for any outstanding balance the buyer owes.
Sample
Bill of Sale
Create Your Bill of Sale
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