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Bill of Sale


Motor Vehicle
Personal Property

If you are selling something for $500 or more, a Bill of Sale is strongly recommended.

Your Bill of Sale

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Motor Vehicle Bill of Sale

IN CONSIDERATION of ___________________ of ____________________ (the 'Purchaser') providing $____________  USD (the "Purchase Price"), the receipt and sufficiency of which consideration is hereby acknowledged to ______________________ of ____________________ (the 'Seller'), the Seller SELLS AND DELIVERS the Motor Vehicle to the Purchaser.

PAYMENT METHOD: The Purchaser will pay the Purchase Price to the Seller by cash.

MOTOR VEHICLE: The Seller will sell and deliver to the Purchaser the following motor vehicle (the 'Motor Vehicle'):

  • Make: ________________________
  • Model: __________
  • Year: __________
  • Body Type: __________
  • Vehicle Identification Number (VIN): ________________________
  • Odometer Reading: __________ miles

WARRANTIES: The Seller warrants that the Motor Vehicle is free of any liens and encumbrances and that the Seller is the legal owner of the Motor Vehicle. The Seller also warrants that the Seller has the full right and authority to sell and deliver the Motor Vehicle and that the Seller will defend the title of the Motor Vehicle against any and all claims and demands.

'AS IS' CONDITION: The Purchaser acknowledges that the Motor Vehicle is sold 'as is'. The Seller expressly disclaims any implied warranty as to fitness for a particular purpose and any implied warranty as to merchantability. The Seller expressly disclaims any expressed or other implied warranties.

WORKING ORDER: Any warranty as to the condition or working order of the Motor Vehicle is expressly disclaimed by the Seller.

MANUFACTURER'S WARRANTY: Any disclaimer of warranties by the Seller in this Bill of Sale will not in any way affect the terms of any applicable warranties from the manufacturer of the Motor Vehicle.

LIABILITIES: The Seller does not assume, nor does the Seller authorize any other person on the behalf of the Seller to assume, any liability in connection with the sale or delivery of the Motor Vehicle.

INSPECTION: The Purchaser accepts the Motor Vehicle in its existing condition given that the Purchaser has either inspected the Motor Vehicle or was given the opportunity to inspect the Motor Vehicle but chose to not inspect it.

GOVERNING LAW: This Bill of Sale will be construed in accordance with and governed by the laws of the State of Alabama.

this ________ day of ________________, ________ in the presence of:




Federal and State Law requires that the Seller state the Mileage upon transfer of ownership. Failure to complete or providing an inaccurate or untruthful statement may result in fines and/or imprisonment.

Odometer Disclosure Statement

I, ______________________ of ____________________ (the 'Seller'), STATE AND DECLARE that the odometer of the following vehicle (the 'Motor Vehicle') reads as follows:

  • Make: ________________________
  • Model: __________
  • Year: __________
  • Body Type: __________
  • Vehicle Identification Number (VIN): ________________________
  • Current Odometer Reading: __________ miles

I CERTIFY that to the best of my knowledge the odometer reading as stated above reflects the actual mileage of the Motor Vehicle. I CERTIFY that the odometer of the Motor Vehicle was not altered, set back, or disconnected while in my possession, and I have no knowledge of anyone else doing so.

this ________ day of ________________, ________ in the presence of:


Seller: ______________________
Address: ____________________


Receipt of original copy
is hereby acknowledged by


Purchaser: ___________________
Address: ____________________


Bill of Sale Information

Alternate Names:

A Bill of Sale is also known as a/an:

  • Proof of Purchase
  • Proof of Payment
  • As Is Bill of Sale
  • Proof of Sale
  • Sales Slip
  • Sales Receipt

What is Bill of Sale?

A Bill of Sale is a form that a seller uses to document the sale of an item to a buyer. It serves as a receipt for personal sales and purchases and includes buyer and seller information and details about the goods, their location, and the price. If you are looking for a contract that includes warranties or more specific terms for the buyer, LawDepot also offers a Sales Agreement form.

Both parties should fill out and retain a copy of the signed Bill of Sale as a proof of purchase or as a proof of payment. A Bill of Sale should only be used for purchases where payment is made in full at the time of purchase, and both parties accept to buy and sell the item in its current condition ("as-is").

What does "as is" mean in a Bill of Sale?

"As is" is an important term in a Bill of Sale form. It means that the item was bought and sold in its current condition and that the buyer is accepting the item with all of its faults, whether they are apparent or not.

"As is" protects the seller from having to refund the buyer for any item-related issues after the item has been received and paid for.

Why should I use a Bill of Sale?

A Bill of Sale is used to protect both the seller and the purchaser in the case of any future issues. Since many purchases and sales between individuals are transacted using cash, it can be hard to prove that an item was received or paid for without proper documentation. For instance, in some states, such as California, a written Bill of Sale is recommended if you are buying or selling an item worth $500 or more. Without a written Bill of Sale, there might be no recourse for the buyer or seller in the event of a legal dispute.

A Bill of Sale also acts as a receipt for both parties. The seller can use it to prove that an item was sold to the purchaser "as is", and the buyer can use it to prove that the agreed upon payment (including any trades) was made in full to the seller. It also provides a sale date to both parties, which can show when the responsibility of the item was transferred. Both the purchaser and the seller can use a Bill of Sale as evidence of the price paid for tax purposes.

If the item happens to be insurable, you may need to provide documentation to prove that you are the legal owner, or that you are no longer in possession of the item. In other words, if completed correctly, a Bill of Sale can be used as proof of ownership.

What can you use a Bill of Sale for?

You can use a Bill of Sale form for a variety of items, such as:

  • Cars, motorcycles, RVs, or other vehicles
  • Appliances, tools, and exercise equipment
  • Boats and other watercrafts
  • Aircrafts
  • Animals, including horses, cats, and dogs
  • Furniture
  • Personal property, such as bikes, clothing, and jewelry

It is important to note that if you are buying or selling a vehicle for $500 or more, depending on your state, a Bill of Sale might be required to register the vehicle. It's recommended that you check the laws in your local jurisdiction to determine what you might need to properly buy or sell a vehicle in your area.

What payment methods can I use in a Bill of Sale?

When you're selling or buying an item, the Bill of Sale should list the payment method that the buyer used to obtain the item. Common payment methods that you can include in a Bill of Sale are cash, email transfer, mobile or internet banking (Venmo, PayPal, etc.) and trade (list the item that is being traded for another item).

Can I use a Bill of Sale as a receipt for services?

It is not recommended that you use a Bill of Sale in instances where there isn't a transfer of ownership since a Bill of Sale is best used for the sale and purchase of physical goods. When providing or hiring services, it's more appropriate to use a document like a Service Agreement or an Independent Contractor Agreement.

It should also be noted that you can't use a Bill of Sale to transfer the ownership of or the title to a piece of real estate. In such instances, you'll likely need a Warranty Deed or a similar document.

Who should use a Bill of Sale?

A Bill of Sale should be used by anyone who is looking to sell or purchase an item. This includes:

  • When purchasing, selling, or trading an item through a buy, sell, or trade website
  • When trading vehicles or other items
  • When selling or purchasing a used item
  • When purchasing or selling an item through a private sale
  • When selling or purchasing a high-valued item

Using a Bill of Sale is recommended even when selling or trading items with friends or family members because of the document's power to show proof of ownership.

For example, if a parent gifts or sells their vehicle to their child, the child will need a Bill of Sale to prove their ownership of the car so they can get it registered and insured.

Related Documents:

  • Purchase of Business Agreement: A Purchase of Business Agreement records the purchase of all the shares or assets of a business.
  • Quitclaim Deed: A Quitclaim Deed is a document used to transfer a property title from one party (the grantor) to another (the grantee), and it is most commonly used when the two parties know each other well (e.g. family or friends).
  • Warranty Deed: A Warranty Deed is used to transfer property from one party to another. It also provides a guarantee that the property title is free from liens and encumbrances.
  • Real Estate Purchase Agreement: A Real Estate Purchase Agreement records the purchase and sale of real estate property.
  • Sales Agreement: A Sales Agreement contract is very similar to a Bill of Sale, but includes more details about the purchase, such as warranties.
  • Service Agreement: A Service Agreement is used to outline the terms of a contract where one party provides a service for another.
  • Promissory Note: A Promissory Note outlines a loan between two parties.

Frequently Asked Questions:

Bill of Sale FAQ
Sample of LawDepot’s Bill of Sale template


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