Free Rental Inspection Report

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Frequently Asked Questions

What is an Inspection Report?An inspection report is used to document the condition of rental property. Some jurisdictions require a completed inspection report before damage deductions can be made from a security deposit.When should I use an Inspection Report?You should use an inspection report whenever you lease property. An inspection report provides written evidence of the condition of the property and helps reduce the chance of property damage disputes.
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RESIDENTIAL RENTAL INSPECTION REPORT


Move-In Inspection Date: _____________________, ________
Move-Out Inspection Date: _____________________, ________

Rental Property Information
Address: __________________________________, __________,  VA, United States __________

Inspector Information
Name: ____________________
Phone: (____) ______-_________
Email: _________________________

Tenant Information
Name: _______________________
Phone: (____) ______-_________
Email:  _________________________

Agent name (if tenant unavailable for inspection): _______________________
Forwarding address (after move-out): ___________________________________

Rental Property Condition
With the tenant (or their agent) present, examine and record the condition of the property in the fields below. Make sure to test and demonstrate the testing procedure for all smoke alarms and carbon monoxide detectors and show where any fire extinguishers are stored.


Area

Condition at Move-In

Condition at Move-Out

Entryway #1

   

Entryway #2

   

Living Room

   

Dining Room

   

Kitchen

   

Bedroom #1

   

Bedroom #2

   

Bedroom #3

   

Bathroom #1

   

Bathroom #2

   

Bathroom #3

   

Stairway #1

   

Stairway #2

   

Hallway #1

   

Hallway #2

   

Basement

   

Balcony/Deck/Patio

   

Garage

   

Yard

   

Number of keys and controls
e.g. garage door remote

   

Safety Equipment
e.g. smoke alarm, fire extinguishers, etc.

   

Additional comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________


Repairs to be Completed

Tenant's Initials Acknowledging Repair Completed

Description of Repair

Date Fixed


   


   


   


   


   

Acceptance of Inspection Report

I                                                                      
                        Tenant Name

 

AGREE that this report fairly represents the condition of the rental property and that the smoke and carbon monoxide alarms were tested in my presence and their testing procedure was explained to me.

     
 
 

DO NOT AGREE that this report fairly represents the condition of the rental property for the following reasons:

     
 
 

_______________________________________________________________________
_______________________________________________________________________

                                                           
                   Signing Date


                                                                     
       Signature of Inspector (or Agent)

                                                                     
         Signature of Tenant (or Agent)


Damage Noted During Move-Out Inspection

Tenant's Initials Acknowledging Damage

Description of Damage


 


 


 


 


 

Acceptance of Inspection Report

I                                                                      
                        Tenant Name

 

AGREE that this report fairly represents the condition of the rental property.

     
 
 

DO NOT AGREE that this report fairly represents the condition of the rental property for the following reasons:

     
 
 

_______________________________________________________________________
_______________________________________________________________________

                                                           
                   Signing Date


                                                                     
       Signature of Inspector (or Agent)

                                                                     
         Signature of Tenant (or Agent)


Authorization for Deduction (If Applicable)

I                                                                       agree to the following deductions:
              Name of Tenant (or Agent)


Amount Deducted

Description of Deposit
(e.g. security, pet, etc.)


 


 


 




                                                           
                   Signing Date




                                                                     
         Signature of Tenant (or Agent)

Residential Rental Inspection Report

Alternate Names:

A Residential Rental Inspection Report is also known as a:

  • Home Inspection Checklist
  • Rental Inspection Checklist
  • Pre-rental Inspection
  • Post-rental Inspection

What is a Residential Rental Inspection Report?

A Residential Rental Inspection Report is used by a landlord or property manager to document the condition of a rental property before a tenant moves in and after a tenant moves out. The purpose is to list any damage to the property before and after the tenancy so that the landlord or property manager knows what repairs the most recent tenant is responsible for.

Who Should Use a Residential Rental Inspection Report?

A home inspection checklist should be used by property owners and managers at the beginning and end of each new tenancy.

Tenants may also choose to request one from their landlord if one is not provided.

You should use a rental inspection checklist for any type of rental property, including a(n):

  • Single-family attached or detached home,
  • Apartment, condo, duplex, or townhouse,
  • Basement suite or room,
  • or, any other type of residential rental property.

What Information do I need for a Residential Rental Inspection Report?

To complete your Residential Rental Inspection Report, you will need:

  • Landlord details, such as the contact information.
  • A move-in or move-out date.
  • Tenant details.

You will also need to know the details of the rental property, such as:

  • The number of bedrooms, bathrooms, etc.
  • If there is a yard or basement being rented.
  • If there is a balcony or garage.

How do I Complete a Rental Inspection?

During an inspection, both the landlord and tenant(s) should be present. It is recommended that you conduct a walkthrough together, noting any existing damage to any aspects of the property. Potential damages include things like:

  • Scratches or marks on walls or floors.
  • Chipped paint, damaged windowsills, doors, or frames.
  • Holes in walls.
  • Stained carpets.
  • Etc.

During a move-in inspection, list these changes to record what damages existed prior to the tenant renting the property.

During a move-out inspection, compare the current damages to any found during the move-inspection to see if they are the fault of the tenant. It is important to note that regular wear and tear of the property is not considered at-fault damage.

Forms Related to a Residential Rental Inspection Report:

Sample Rental Inspection Report

Sample

Rental Inspection Report

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