Free Rental Inspection Report

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Rental Inspection Report

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RENTAL INSPECTION REPORT


Inspection Date: _____________________, ________

Inspection For:

   

Move-In

     
 
   

Move-Out

     
 

Rental Property Information
Address: ____________________________________________________________

Inspector Information
Landlord Name: __________________________
Phone: (_____) ______-_________
Email: _______________________________________

Tenant Information
Name: __________________________
Phone: (_____) ______-_________
Email:  _______________________________________

Agent name (if tenant unavailable for inspection): __________________________
Forwarding address (after move-out): _____________________________________________________________

Rental Property Condition
With the tenant (or their agent) present, examine and record the condition of the property in the fields below. Make sure to test and demonstrate the testing procedure for all smoke alarms and carbon monoxide detectors and show where any fire extinguishers are stored.

Area

Condition at Move-In

Condition at Move-Out

Keys and controls
e.g. front door key, garage door remote

   

Safety Equipment
e.g. smoke alarm, fire extinguishers, etc.

   

Repairs to be Completed

Tenant's Initials Acknowledging Completed Repair

Description of Repair

Date Fixed


   


   


   


   


   

Acceptance of Inspection Report

   

The Tenant(s) listed below AGREE that this report fairly represents the condition of the rental property and that the smoke and carbon monoxide alarms were tested in my presence and their testing procedure was explained to me.

     
 
   

The Tenant(s) listed below DO NOT AGREE that this report fairly represents the condition of the rental property for the following reasons:

     
 
   

_______________________________________________________________________
_______________________________________________________________________


________________________
Tenant #1 Name (Print)


______________________
Tenant Signature


_______________________
Date Signed


__________________________
Landlord Signature


_______________________
Date Signed

 

Damage Noted During Move-Out Inspection

Tenant's Initials Acknowledging Damage

Description of Damage


 


 


 


 


 

Acceptance of Inspection Report

   

The Tenant(s) listed below AGREE that this report fairly represents the condition of the rental property.

     
 
   

The Tenant(s) listed below DO NOT AGREE that this report fairly represents the condition of the rental property for the following reasons:

     
 
   

_______________________________________________________________________
_______________________________________________________________________


________________________
Tenant #1 Name (Print)


______________________
Tenant Signature


_______________________
Date Signed



__________________________
Landlord Signature


_______________________
Date Signed

 

Authorization for Deduction (If Applicable)

The Tenant(s) listed below agree to the following deductions:

Amount Deducted

Description of Deposit
(e.g. security, pet, etc.)


 


 


 


________________________
Tenant #1 Name (Print)


______________________
Tenant Signature


_______________________
Date Signed



__________________________
Landlord Signature


_______________________
Date Signed

 


Last Updated December 27, 2023

Written by


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What is a Residential Rental Inspection Report?

A Residential Rental Inspection Report documents the condition of a rental property before a tenant moves in and after a tenant moves out. 

The purpose is to list any property damage before and after a tenancy so the landlord or property manager knows what repairs the most recent tenant is responsible for. A Residential Rental Inspection Report also provides tenants with the confidence that they will not be blamed for issues that predate their tenancy. 

A Residential Rental Inspection Report is also known as a:

  • Home inspection checklist 
  • Pre-rental inspection checklist 
  • Post-rental inspection checklist 
  • Rental inspection checklist 
  • Move-in checklist 
  • Move-out checklist

Who should use a Residential Rental Inspection Report?

Some jurisdictions, like Washington State, require landlords, property owners, and property managers to fill out a Residential Rental Inspection Report at the beginning and end of each new tenancy when renting out any type of residential rental property. This includes:

  • Single-family attached or detached homes
  • Apartments, condos, duplexes, or townhouses
  • Basement suites or rooms

What information do I need for a Residential Rental Inspection Report?

To help you create your Residential Rental Rental Inspection Report, provide the following information in our questionnaire:   

  1. The property type
  2. The property address
  3. The inspection date
  4. The property’s architectural features
  5. The information of the landlord, property manager, or sublessor
  6. The tenant’s information

LawDepot’s questionnaire is customizable and allows you to add additional comments and property details to suit your report’s needs.

How do I complete a rental inspection checklist?

Once you have a rental inspection checklist, you’re ready to conduct the inspection with the tenant. Let’s take a look at completing a pre-rental (move-in) and post-rental (move-out) checklist.

Move-in inspection

During a move-in inspection, both the landlord and tenant should be present. Try to conduct the walkthrough together, noting any existing damage to aspects of the property. Potential damages could include:

  • Damaged windowsills, blinds, doors, or frames 
  • Scratches or marks on the floors or walls 
  • Stained carpets
  • Holes in the walls

Make sure to record all pre-existing damages in the Residential Rental Inspection Report.

Move-out inspection

Ideally, tenants should be present for the move-out inspection. However, in the event that the tenant is unable to attend, the landlord should still perform the inspection. The landlord or property manager and tenant can inspect the property together if both are available. 

This aims to determine if any new damages occurred due to negligence, vandalism, violation of lease terms, or failure to report maintenance issues and if the tenant is at fault. 

Please note that regular wear and tear of the property is not considered at-fault damage.

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