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Frequently Asked Questions
Should I use a Bill of Sale or a Sales Agreement?The Bill of Sale should be used when a simple contract evidencing a sale is sufficient and you are providing the property "as-is without any warranties".

The Sales Agreement is more extensive than the Bill of Sale and should be used when you want a more detailed sale contract, want to provide warranties, or when full payment will be made after providing possession of the goods.
What does sold "as-is without any warranties" mean?The term “as-is without any warranties” means that the Seller is not guaranteeing the quality of the product to the Purchaser. The Seller is not liable for any imperfections or flaws in the goods provided the Seller has not taken steps to hide those flaws or lies about the existence of those flaws.
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Virginia
County: _______________

$____________ USD

Bill of Sale of Motor Vehicle

IN CONSIDERATION OF the sum of $____________  USD, inclusive of all sales taxes, paid by cash, the receipt of which consideration is acknowledged, ______________________ of ____________________ (the 'Seller'), SELLS AND DELIVERS to ___________________ of ____________________ (the 'Purchaser'),  the following motor vehicle (the 'Motor Vehicle'):

Make
________________________

Model
__________

Year
__________

Vehicle Identification Number (VIN)
________________________

Odometer Reading
__________ miles

Body Type
__________

The Seller warrants that (1) the Seller is the legal owner of the Motor Vehicle; (2) the Motor Vehicle is free from all liens and encumbrances; (3) the Seller has full right and authority to sell and transfer the Motor Vehicle; and (4) the Seller will warrant and defend the title of the Motor Vehicle against any and all claims and demands of all persons.

The Motor Vehicle is being sold in an 'as is' condition and the Seller expressly disclaims all warranties, whether expressed or implied, including but not limited to, any implied warranty of merchantability or fitness for a particular purpose. Further, the Seller disclaims any warranty as to the condition or working order of the Motor Vehicle. The Seller does not assume, or authorize any other person to assume on the behalf of the Seller, any liability in connection with the sale of the Motor Vehicle. The Seller's above disclaimer of warranties does not, in any way, affect the terms of any applicable warranties from the manufacturer of the Motor Vehicle.

The Purchaser has been given the opportunity to inspect the Motor Vehicle or to have it inspected and the Purchaser has accepted the Motor Vehicle in its existing condition. This Bill of Sale will be construed in accordance with and governed by the laws of the Commonwealth of Virginia.

SIGNED, SEALED, AND DELIVERED
this 19th day of December, 2014.

   



_____________________________
______________________
(Seller)

     

Federal and State Law requires that the Seller state the Mileage upon transfer of ownership. Failure to complete or providing an inaccurate or untruthful statement may result in fines and/or imprisonment.

Odometer Disclosure Statement

I, ______________________ of ____________________ (the 'Seller'), STATE AND DECLARE that the following vehicle's (the 'Motor Vehicle') odometer reads as follows:

Make
________________________

Model
__________

Year
__________

Current Odometer Reading
__________ miles

Vehicle Identification Number (VIN)
________________________

Body Type
__________

I CERTIFY that to the best of my knowledge the odometer reading as stated above reflects the actual mileage of the Motor Vehicle.  I CERTIFY that the odometer of the Motor Vehicle was not altered, set back, or disconnected while in my possession, and I have no knowledge of anyone else doing so.

SIGNED, SEALED, AND DELIVERED
this 19th day of December, 2014.

   

___________________________
Seller: ______________________
Address: ____________________

     


Receipt of original copy
is hereby acknowledged by
___________________.

   

___________________________
Purchaser: ___________________
Address: ____________________

     

Bill of Sale Information

Alternate Names:

A Bill of Sale is also known as:

  • Proof of Purchase
  • Proof of Payment
  • Proof of Sale
  • Sales Slip
  • Sales Receipt

What is a Bill of Sale?

A Bill of Sale is a form that a seller uses to document the sale of an item to a buyer. It serves as a receipt for personal sales and purchases and includes buyer and seller information and details about the goods, its location, and the price.

Both parties should fill out and retain a copy of the signed Bill of Sale as a proof of purchase or as a proof of payment.

A Bill of Sale should only be used for "as-is" purchases, when payment in full will be made once the item is exchanged. It expressly disclaims any warranties that relate to the quality or fitness of the product.

If you are looking for a contract that includes more specific terms, provides warranties or you wish to have full payment made after the item is provided, we also offer a Sales Agreement form.

What You Can Use a Bill of Sale For:

You can use a Bill of Sale form for a variety of items, such as:

  • Cars, motorcycles, RVs, or other vehicles
  • Appliances, tools, and exercise equipment
  • Boats and other watercrafts
  • Aircrafts
  • Animals, including horses, cats, and dogs
  • Furniture
  • Personal property, such as bikes, clothing, and jewelery

"As-Is" in a Bill of Sale:

"As-is" is an important term on a Bill of Sale form. It means that the item was bought and sold in its current condition and that the buyer is accepting the item with all of its faults, whether they are apparent or not.

"As-is" protects the seller from having to refund the buyer for any item-related issues after it was received and paid for.

Why You Should Use a Bill of Sale:

A Bill of Sale is used to protect both the seller and the purchaser in the case of any future issues. Since many purchases and sales between individuals are transacted using cash, it can be hard to prove that an item was received or paid for without proper documentation.

A Bill of Sale acts as a receipt for both parties. The seller can use it to prove that an item was sold to the purchaser "as-is", and the buyer can use it to prove that payment in full was given to the seller. It also provides a sale date to both parties, which can show when the responsibility of the item was transferred. Both the purchaser and the seller can use it as evidence of the price paid for tax purposes.

If the item happens to be insurable, you may need to provide documentation to prove that you are the legal owner of an item, or that you are no longer in possession of the item. A Bill of Sale, if completed correctly, can be used as proof of ownership.

Who Should Use a Bill of Sale:

A Bill of Sale should be used by anyone who is looking to sell or purchase an item. This includes:

  • Purchases made through buy, sell, and trade websites
  • When trading vehicles or other items
  • When selling or purchasing a used item
  • When purchasing or selling an item through private sale
  • When selling or purchasing a high-valued item

Forms Related to a Bill of Sale:

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