Create your Free Bill of Sale

Frequently Asked Questions

Should I use a Bill of Sale or a Sales Agreement?The Bill of Sale should be used when a simple contract evidencing a sale is sufficient and you are providing the property "as-is without any warranties".

The Sales Agreement is more extensive than the Bill of Sale and should be used when you want a more detailed sale contract, want to provide warranties, or when full payment will be made after providing possession of the goods.
What does sold "as-is without any warranties" mean?The term “as-is without any warranties” means that the Seller is not guaranteeing the quality of the product to the Purchaser. The Seller is not liable for any imperfections or flaws in the goods provided the Seller has not taken steps to hide those flaws or lies about the existence of those flaws.

Location of Property

Your Bill of Sale will be governed by the laws of California.

(e.g. Orange)
Frequently Asked Questions

Can I pick a state other than where the Property is located?While a Bill of Sale is normally governed by the current location of the property, you may select the state where either the Purchaser or Seller normally resides as long as there are no overriding tax or environmental restrictions.What if I don't have all my information right now?If you dont have all your information immediately available then leave an answer empty and a blank line will be temporarily inserted in your document so that you may preview the partially completed document. Be sure to fill in all information before you print a final version so that your final document is as complete as possible.

Motor Vehicle Details

(e.g. Volkswagen, Ford, Toyota)
(e.g. 1994)
(e.g. Jetta, Taurus,Corolla, Sonata)
(e.g. 4 dr Sedan, pickup)
Vehicle ID Number (VIN)
Frequently Asked Questions

What is the Odometer Reading?The Odometer Reading is the instrument display on the vehicle's dashboard that shows the total number of miles or kilometers that the car has traveled. Enter the vehicle odometer reading at the time of sale.What is the Vehicle Identification Number (VIN)?The VIN is a number that is assigned to every vehicle and can contain both letters and numbers. VINs are used in New Zealand, Australia, Europe, the United States, Canada and other countries. Vehicles that have been manufactured since 1980 will contain a VIN number that is 17 characters long. The VIN can be used to determine information about a vehicle, such as the: country and year of production, manufacturer, style, make, model, engine type, etc. It is usually located in the door frame of the front doors, on the engine, around the steering wheel, or on the dash near the window. No two vehicles in the world have the same VIN number, so the VIN number clearly distinguishes one vehicle from all other vehicles.

Odometer Disclosure Statement Details


Frequently Asked Questions

What and where is the Odometer?The Odometer Reading is the instrument display on the vehicle's dashboard that shows the total number of miles \ kilometers that the car has traveled.An Odometer has exceeded its mechanical limits when the odometer has reached its maximum number and has now restarted counting the mileage from zero. For example, if the odometer only contains 6 digits, then the mechanical limit would be 999,999, after which the odometer would rollover and begin counting again at 000,000. This piece of information is important to prospective Purchasers because if the odometer has exceeded its mechanical limit, then the odometer reading does not reflect the true number of miles/kilometers that the car has traveled.

Seller

Seller

(e.g. Street, City, State, Zip Code)
Frequently Asked Questions

Can I use Nicknames for individual Sellers?You should not use nicknames. Use the full legal name of the Seller.Can I use tradenames for corporate Sellers?If the Seller is a corporation, you should use its incorporated name as opposed to its trade or business name (e.g. ABC Limited not Alphabet Sales).

Purchaser

Purchaser

(e.g. Street, City, State, Zip Code)
Frequently Asked Questions

Can I use Nicknames for individual Purchasers?You should not use nicknames. Use the full legal name of the Purchaser.Can I use tradenames for corporate Purchasers?If the Purchaser is a corporation, you should use its incorporated name as opposed to its trade or business name (e.g. ABC Limited not Alphabet Sales).

Price


Frequently Asked Questions

What if there is no sales tax on my sale?If there is no sales tax payable, then select that sales tax is included in the price.What is a bank draft?A bank draft is a Certified Check written by one bank on its account with another bank. It is an extremely secure method of transferring funds. What is a Certified Check?It is a Certified Check for which payment is guaranteed by the bank. A certified Certified Check shows that there are sufficient funds in the account to meet the amount for which the Certified Check was drawn. A certified Certified Check is less secure than a bank draft but more secure than a normal personal Certified Check. What is a Promissory Note?A Promissory Note is a legal document evidencing that the borrower will repay a loan to the lender under the terms agreed upon in the contract. A Promissory Note may also be referred to as an "I.O.U." or a Loan Note. What if it is a gift?If you wish to transfer the property as a gift, then use a nominal amount such as $1.00 or $10.00 as the price.

Loans and Liens

In almost all cases the Purchaser should NOT accept a Bill of Sale where there is a loan or lien or against the property unless the Purchaser intends to accept full responsibility for that outstanding debt.
Frequently Asked Questions

Can a bank loan be transferred to the Purchaser?A bank will not typically allow you to transfer a car loan to a purchaser. You should not accept or mention a bank loan where the Seller is personally liable for it and that the Seller will pay off with the sales proceeds. Should a loan or lien affect the price?Yes, if a loan or lien is to be passed to the Purchaser, then the purchase price should be reduced by a corresponding amount.

Additional Clauses

You can add an additional clause if there is some information, details, terms, conditions or restrictions that the document doesn't have but you want.
Drafting Tips

Miscellaneous tipsDo not abbreviate words.

Use numerals, not words, to denote amounts.

Try not to repeat or contradict what has already been stated in the bill of sale.

Only put one paragraph per additional clause.

Click here for additional tips

Signing Details



Frequently Asked Questions

What if I am unsure when it will be signed?By selecting "unsure" for the question "Date Agreement to be Signed", you will get a blank line in the Agreement which you can fill in the correct date after you have printed the document and are actually ready to sign it.Does the Purchaser have to sign?Some jurisdictions will require the Purchaser to sign the Bill of Sale for some or all forms of transactions. You should check your local laws to verify whether the Purchaser's signature is required for your specific sale. It won't cause any problems if the Purchaser signs the Bill of Sale. So if you are unsure as to your jurisdiction's requirements, then it is best to have the Purchaser sign the Bill of Sale to ensure the sale is valid.Must we sign in front of witnesses?Most jurisdictions do not require that a Bill of Sale contain witness signatures, but having at least one objective witness when the Bill of Sale is signed is better evidence that the parties entered into the Bill of Sale if the matter goes to litigation. Having at least one witness is a good idea especially if the parties are individuals (not corporations) and you are not signing in front of a notary public.Do we need to sign in front of a Notary Public?A Notary Public is a state-appointed official who is authorized to authenticate certain legal documents, such as declarations, affidavits, acknowledgments, deeds, mortgages, and other contracts. Most Attorneys are a Notary Public for their local jurisdiction.

A Notarial Acknowledgment is only required in a few very specific situations. But many banks and other institutions have their own policies about signing requirements. You may need to check the requirements for your situation.
They can be the same jurisdiction, but do not necessarily have to be. The jurisdiction for signing refers to the location where the Seller or Purchaser will sign the Bill of Sale. When should I deliver the Bill of Sale to the Purchaser?You should not deliver the Bill of Sale to the Purchaser until you have received full payment of the purchase price from the Purchaser. Full payment would include the provision of a promissory note for the outstanding balance owed.
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